Commercial Coordinator at Biovac

About the job Commercial Coordinator

BIOVAC is one of the leading sterile vaccine manufacturers rooted in Africa, with our core purpose being to "protect life". We are looking to hire a dynamic, passionate, confident, proactive and meticulous Commercial Coordinator to join a goal-oriented team.

QUALIFICATIONS NEEDED:

• Relevant Diploma in Supply Chain/Logistics.
• Knowledge of Excel & SAP.
• Recognition is given to prior Learning and practical experience.

NECESSARY EXPERIENCE & INDUSTRY KNOWLEDGE:

• At least 3 years experience in Commercial planning/Procurement/Coordinator environment or related.
• Exposure to an ERP or MES system, computer-based planning tools.
• Quality & regulatory compliance knowledge, i.e. SAHPRA and WHO would be an advantage.
• Experience in having dealt with international suppliers.
• Working knowledge of Pharmaceutical Manufacturing related legislation.
• Experience in general business management within a commercial environment.

KEY DUTIES & RESPONSIBILITIES OF THE ROLE:

• Coordinating all the Logistics of incoming vaccines and the related activities.
• Interacting with forwarding/clearing agents and customs officials with regards to the clearance of imported Vaccines.
• Tracking of shipments to ensure pre-clearance and on-time delivery.
• Obtain supplier shipping and quality documents for incoming shipments and distribute to the relevant stakeholders.
• Compile and distribute the incoming / in-transit shipment report and distribute to relevant warehouses.
• Ensure all supplier quality and shipping documents for incoming vaccines are saved on Share Point.
• Ensure supplier product documents for all vaccines delivered are sent to Finance for payment processing.
• Preparing and forwarding of the necessary documents to Finance to ensure Suppliers payment is secured.
• Scrutinize supplier invoices to ensure accuracy and adherence to Biovacs requirement.
• Match all relevant incoming stock invoices with the internal purchase receipt documentation.
• Follow up with Suppliers on outstanding documentation and rectification of inaccurate documentation.
• Capture all the incoming goods details on the inbound logistics folder.
• Forward matched-stock invoices and the Biovac /Kahma purchase receipt documentation to Finance for processing.
• Compile and distribute to Finance the Weekly Awaiting invoice report i.e. Goods received by Biovac/ Kahma but not invoiced by Supplier.
• Ensure internal customers and suppliers are dealt with in a prompt and courteous manner.
• Establish and maintain an effective communication system with internal customers.
• Compile inbound shipment report and distribute monthly.
• Ad hoc duties as required per operation.
• Report writing for Commercial department and keeping records.