Committee Secretary: Advanced (Centurion) at Land Bank Careers

MAIN PURPOSE OF THE JOB

Reporting to the Company Secretary, the focus of this role is to assist the Company secretary with the provision of corporate governance services and company secretarial support to the following:

• Land Bank Board
• Land Bank Board Committees
• Land Bank EXCO
• Land Bank Insurance Board
• Land Bank Insurance Board Committees
• Land Bank Insurance EXCO
• Individual directors and executives
• Land Bank and Land Bank Insurance ad hoc structures

Key Performance Areas    
Provision of corporate governance services to the Boards and Committees of the Land Bank and its Subsidiary Companies

• Assist with the preparation of board skills matrices.
• Assist with the induction and orientation of directors.
• Assist with the provision of legal and corporate governance counsel to the Board, Board Committees, individual directors and individual executives.
• Ensuring that governance instruments are regularly updated.
• Ensuring that board members and executives are regularly updated of developments in legislation, regulation and corporate governance practice applicable to the Land Bank and its Subsidiary Companies.
• Assisting with the management of legal and administrative proceedings on behalf of the board of directors and board committees.
• Developing and supervising the implementation an annual non-executive director training and development programme.
• Managing all individual and collective board and board committee evaluations.

Provision of company secretarial services to the Boards and Committees of the Land Bank and its Subsidiary Companies

• Taking, writing-up and maintaining minutes of Board, Board Committee and EXCO.
• Keeping a register of Board, Board Committee and EXCO resolutions as prescribed and assisting in ensuring that the resolutions, instructions and wishes of the board and board committees are executed.
• Attending to all director, prescribed officer and invitee disclosure requirements.
• Ensuring that the annual JSE compliance letter is filed if required.
• Drafting and distributing SENS announcements as required.
• Liaising with internal and external stakeholders as delegated by the company secretary.
• Submission of statutory returns to the CIPC
• Preparing an annual business plan and budget for the areas own area of responsibility.

Preservation of institutional memory and records management

• Ensuring that institutional memory is preserved and that knowledge which has been accumulated is accessible and shared.
• Ensuring that all information and records which are a responsibility of the Office of the Company Secretary are managed in terms of all applicable legislation, regulation, frameworks, policies, systems, plans, best practice and the Company Secretary Records Management Standard Operating Procedures.
• Maintain minute books and other statutory documents in accordance with legislative requirements and best practice
• Influence the design and implementation of the necessary information architecture to manage information in the Secretariat Unit, the Land Bank Intranet and Website

Build and maintain stakeholder relations

• Build and maintain effective relations with board members particularly the chairpersons of the Boards of directors and the chairpersons of Board committees
• Build and maintain relationships with members of Executive Management particularly CEO and MD
• Build and maintain relationships with other members of staff of the Land Band and its Subsidiary Companies.
• Compile and maintain a database indicating the role players, expected outputs, contact details

Preferred Minimum Education and Experience    

• Minimum: LLB, B.Admin (Law), B.Comm (Law), BA (Law) or equivalent qualification.
• At least 6 years’ experience in company secretarial environment with at least 4 years’ experience as a Company Secretary or Assistant Company Secretary in the public sector environment.

Critical Competencies    

• Company Secretarial Best Practice
• Corporate Governance Best Practice
• Good Written and Oral Communication
• Project Management Best Practice
• Financial Management
• Company Secretarial and Board Systems

Additional Requirements    

• Extended hours as and when required.