Company Secretary (Assistant) at SA: Central Energy Fund

Description:

To provide  professional Governance and Secretariat support service to Board and Sub Committees in accordance with legislative requirements and corporate governance best practices as well as stand in for the Group Company Secretary when required.  

Requirements:

REQUIRED MINIMUM QUALIFICATIONS AND EXPERIENCE

• 6 – 8 years of which 3 years must be Specialist
• Matric (NQF Level 4) and bachelor’s degree in LLB (NQF Level 8)
• Post graduate diploma in other legal areas will be an added advantage.

DESIRED ADDITIONAL SKILLS/ COMPETENCIES

• Communication skills
• Interpersonal skills
• Minutes taking & report writing.
• Relationship management
• Conflict management
• Time management
• Work under pressure
• Assertive
• Attention to detail.
• Deadline driven
• Knowledge of HR processes

KEY PERFORMANCE INDICATORS

 Manage Board and Sub Committee Administration

• Compilation of Packs for Shareholder, Board and Sub Committee meetings
• Responsible for the timeous distribution of Board and Sub Committee Packs prior to the scheduled meeting.
• Produce Board and Sub Committee minutes and ensure the timeous distribution to Board and Sub Committee members.
• Liaise with management to source information and / or action items to ensure sound information flow within the Board and Sub Committees.
• Follow up on matters arising from Board and Sub Committees and guide Board, Sub Committees and management on protocols required prior to submissions sent through to the Board.
• Ensure minutes of meetings and resolutions are permanently affixed in the Company’s Minute Book and duly signed and dated by the Chairpersons of the respective meetings. 
• Ensure all attendance registers and declaration of interests are signed by participants at all Board and Sub Committee meetings.
• Complete annual returns for submission to the authorities.
• Manage and maintain the Statutory Records of CEF and Subsidiaries.
• Coordinate logistical arrangements for members to attend Board and Sub Committee meetings i.e. travel arrangements and catering. 
• Ensure that records are up to date and readily available at all times.
• Maintain an up-to-date Register of Board and Sub Committee Resolutions.

Facilitate Board and Sub Committee Governance

• Participate in the induction of Board and Sub Committee members in the understanding of the scope of performance within the prescribed mandate to ensure a well-balanced and fully functional Board and Sub Committees.
• Guide Board and Sub Committee members with regards to duties, responsibilities and powers.

Corporate Governance

• Communicate legislative and corporate governance developments to the Board and Sub Committees and provide guidance on legal and governance matters.
• Advise the Board and Sub Committees on legislation which impacts the Company.
• Monitor Board and Sub Committee adherence to the Company’s Act, PFMA and King IV.
• Ensure 100% Board and Sub Committee compliance with statutory requirements.
• Bring irregularities / non-compliance to the attention of the Group Company Secretary.
• Assist the Group Company Secretary in the preparation and review of MOIs when requested.
• Review of submissions and memorandums prepared by the Group Company Secretary.
• Review of Governance Reports for the Annual Integrated Report.
• Review of Governance and Directors Quarterly Reports for Quarterly Reporting.

Produce Reports

• Compile governance reports for submission to the Group Company Secretary.
• Compile relevant reports on pertinent issues in collaboration with Management.
• Produce reports in accordance with policies, procedures and legislation.
• Produce reports within the allocated time frame.

Liaison with AG(SA) representatives and Management

• Attend to queries/requests of AG(SA) and Management timeously.
• Provision of the requested documentation timeously.