Company Secretery: Operations at talentCRU Proprietary Limited

PLEASE NOTE:THIS IS A 6 MONTH CONTRACT

Job Purpose

• To provide a full suite of company secretarial services for South African entities within the listed group.
   

Job Responsibilities

Management of Statutory Records and Compliance:

• Review of all statutory documentation to ensure compliance with legislation;
• Liaise with the Commission of Intellectual Property and Companies (CIPC);
• Liaise with subsidiary directors and prescribed officers, as well as internal and external auditors to resolve issues pertaining to statutory documentation;
• Liaise with individual business units including Tax, Finance, Risk, Compliance and Legal on instructions from group operations;
• Maintain statutory books, including registers of members, directors and secretaries;
• Maintain the group organogram and keep abreast of developments with the structure;
• Assist group secretary with SENS announcements;
• Assist group secretary with the collation of the integrated report, interim report and other circulars or information to shareholders.

 
Effective coordinating and recording of board and board committee meetings for subsidiary companies and other governance forums within the group:

• Convene subsidiary board and board committee meetings (producing agendas, taking of minutes, conveying decisions and attending to correspondence before and after meetings) and ensure all stakeholders are informed of their deliverables and matters requiring action.
• Provide support to committees and working parties such as the subsidiary boards / committee members and members of the group operations committee.
• Conduct an annual review of the board and board committee charters to ensure that their scope and purpose remain appropriate in line with the group structure, legislation and/or corporate governance best practice.

Effective Guidance and Advice to Stakeholders:

• Provide directors collectively / individually with guidance as to their duties, responsibilities and powers.
• Ensure directors are aware of any legislation relevant to or affecting the companies within the portfolio.
• Provide governance advice during and outside meetings;
• Provide advisory services to business units and corporate departments on various issues concerning the Companies Act and King IV, as well as prevailing corporate governance and secretarial practices.

Effective ad-hoc Project Management:

• Attend to ad-hoc requests from stakeholders and management regarding issues within the area of responsibility of this role;
• Gather and analyse information;
• Ensure adherence to legal, secretarial and administrative requirements;
• Collate and compile reports to facilitate problems solving; and
• Attend to queries and follow-up on matters in order to bring projects to conclusion.

Sustainability

• Gather and analyse information in co-ordination with the group sustainability function;
• Responsible for assisting with the implementation of the sustainability framework; and
• Responsible for assisting in updated sustainability related policies within the group.
   

Corporate Governance

• Assist in updating and maintaining the King IV Register;
• Assist in the implementation of recommendations based on internal audit’s assessment of the Corporate Governance Framework; and
• Attend to queries and follow-up on matters in order to bring projects to conclusion.

 
Minimum Experience Level

• A minimum of 5 years’ experience in an Assistant Company Secretary role within a large organisation.
• Strong knowledge on the Companies Act and King IV.

Essential Qualifications - NQF Level

• Bachelors of Law (LLB) / CA(SA) or related
• NQF Level 8 Company Secretary qualification