Compliance Specialist, Junior, Contract Logistics at DSV

Tertiary Qualification(s)

• Matric Certificate. 
• Any tertiary qualification related to Business/Logistics/Warehousing. 
• SHEMTEC/Samtrac. 
• Quality Management System ISO 9001:2015  
• SHE Representative. 
• Incident Investigator. 
• Additional Computer Skills  
• Experienced and highly effective working knowledge RECAP / CAPA (or relevant industry-related software).  
• Proficient in Excel for data management and reporting.
• Minimum of 2 years QSHE

Roles Responsibilities  

• 2 years of experience in product identification and compliant storage segregation by resultant UN Code and/or MSDS category;  
• High-value product requiring specialised processes and storage arrangements;  
• Value-added services such as promotional bundling, kitting, and relabeling;  
• Problem Solving: Effective Root Cause Analysis, Problem Solving, and implementation of Corrective and Preventive Measures;  
• Communication: Must communicate effectively (written and verbal) to manage and meet both internal and external customer expectations;  
• Compliance: Must ensure full warehouse compliance, including the following: DSV Policies, Regulations, Work Instructions, Maintenance Schedule, and Local Authority requirements.  
• Stress and Conflict Management: Must have effective techniques and/or skills to manage conflict, cope with stress, and work effectively under constant pressure;  
• SHERQ: Internal measurement and auditing of site processes to ensure stability and improvement in areas of Health and safety, environment, and facility compliance/risk mitigation. Knowledge and experience of QMS such as ISO 9001, 14001, and 45001;  
• Commercial: Must have effective commercial acumen and demonstrable experience to manage and/or coordinate Client and Supplier Contract expectations and Risk

ADDED ADVANTAGES FOR THIS ROLE

• Prepare and implement necessary policies, procedures and codes of practice;  
• Ability to demonstrate a proactive approach and continuously develop & improve quality, and other related obligations;  
• Exposure to ASIB or similar fire prevention strategies; and  
• An understanding of quality assurance and audit processes in relation to the warehousing and associated quality management systems  

MAIN PURPOSE OF THE ROLE, 

• The successful incumbent will be responsible for Quality, Safety, Health, and Environmental (QSHE) related training, implementation, support, monitoring, and the control of its related requirements & processes, which align with the approved business management systems.
• The same applies to all legal and commercial requirements, where deemed relevant. Inclusive hereof is the maintenance of all QSHE protocols, site licenses/certifications, and similar via frequent documented audits. The incumbent will advance and support the functions of the Quality Manager and its associated portfolio.

DUTIES & RESPONSIBILITIES

• Ensure all shipments within DSV’s control are compliant with the current Quality, Safety, Health, and Environmental QSHE Policy, as well as standard operating procedures to mitigate any potential risks associated with the supply chain;  
• Ensure compliance with QSHE Policy, standard operating procedure, as well as documents;  
• Review, write, train, and implement procedures/processes/workflows or other, as and when required to ensure compliance with the adopted Business Management System (BMS) within the l warehouse;  
• Active participation in audits, whether internal, external, or other;  
• Active participation in non-conformance closure through appropriate implementation of remedial action to ensure robustness of adopted BMS;  
• Active participation in continual improvement;  
• Full participation in waste management whilst providing support to the operational management and/or others.  
• Manage all site-controlled contractors whilst coordinating training as and when required;  
• Proactive engagement within operational undertakings to ensure prompt escalation to the relevant manager in the event of system failure and/or operational weaknesses or necessary enhancements;  
• Ensure prompt issue resolution and optimal consulting and support in respect of storage, handling, and transportation, so as to ensure delivery of sales orders, operational demands, and others;  
• Support the Management team through the communication of current issues and continuous improvement opportunities identified at the Branch level. Tasks include: report writing in respect of KPI’s;  
• Daily / Weekly / Monthly inspections aimed at QSHE; and  
• Active participation in security matters to mitigate stock loss, theft, or misappropriation, including associated report writing in respect of noted incidents;  

Active participation in managerial tasks, including but not limited to:

• Implementation and management of OHS standards;  
• Performance of stock takes, as and when required; and  
• Management meeting attendance.