Contract Manager at Bidvest Prestige

ROLE PURPOSE

• Oversee accounts payable function and ensure timeous payments

MAIN OUTPUTS

• Oversee the Creditors team (Statement reconciliations and Invoice processing)
• Manage the creditors statement reconciliation process
• Facilitate the payment process (creating payment proposals; uploading and coordinating payments)
• Department reports (Including recon progress; invoice processing; invoice exceptions; filing conformance)
• Developing and maintaining creditors processes
• Oversee the Staff Travel and Expenditure process
• Manage the purchase card process
• Supporting audit requirements and activities
• Managing month-end close activities
• Manage team performance employees with effective corrective actions
• Responsible for training, coaching, mentoring & development of Creditors Clerks
• Monitor cost reversals and reasons therefore
• A signatory bank release
• Creditors data system housekeeping
• Ensure costs carried in month incurred and all open PO are processed
• Report on excessive spend
• Report on non approved suppliers spend
• Report on unexpected expenses
• Follow up on internal audit findings relating to creditors/costs
• Report on reversed creditor costs and follow up on reasons
• Maintain bank card payments and expenses
• Ensure authority matrix in place for all expenses and abided by
• Maintain Supplier BEE/Ownership records
• Cash outflow recording on ERP system

QUALIFICATIONS AND SKILLS

The Applicant must meet the following requirements:

• BCom Degree/National Diploma in Accounting or Finance
• Grade 12
• Code 08
• +8 years full Creditors and Accounting experience
• +5 years Managerial experience
• Sound accounting knowledge
• Good planning and organizing skills
• Experience with process mapping and process flow diagrams
• MS Excel (Formulas; tables, pivots, charts)
• MS Outlook (Creating data files, automating rules to manage incoming emails, conditional formatting rules)

FUNDAMENTAL COMPETENCIES

• Hands-on and Proactive
• Ownership and Accountability
• High Stress Tolerance
• Willing to put in extra hours
• Lead by example
• High quality output
• Influential
• Confident
• Customer Focus
• Process driven
• Problem-solving
• Innovative
• Collaboration and Teamwork
• Relationship Building
• Motivational
• Excellent communication