Contractor - Accountant (Ikhwezi) at Astron Energy (Pty) Ltd.

• The Project Ikhwezi Accountant is responsible for various tasks relating to the financial aspects of Project Ikhwezi including managing orders in Ariba and processing journals relating to the area. The accountant is also responsible for the fixed asset process to facilitate the write off and close out of signage as well as performance of monthly general ledger reconciliations.

Financial Perspective

Perform Monthly Tasks:

• Prepare and process journals for all Ikhwezi related adjustments including
• Scanning fees re-allocations
• GL reallocations
• Cost Centre reallocations
• Project reallocations
• Ensure all GL-accounts are reconciled monthly under the in terms of account reconciliation standards
• Ensure year-end deliverables for the annual external audit are prepared for accounts under reconciliation
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• Creation of purchase orders in Ariba
• Create purchase orders in Ariba for marketing expenses
• Verify supporting documents to details of Ariba purchase orders
• Follow up on any open orders in Ariba on a regular basis
• Update tracking and reporting templates by comparing Ariba details to SAP

Preparation and submission of GO-1627 payment requests for Uphondo credit notes and other ad-hoc Ikhwezi related invoices (e.g. bulk fund payments)

• Complete GO-1627 forms
• Ensure forms are timeously submitted to approvers in order to adhere to payment due dates

Prepare asset CAL Forms

• Prepare CAL316 asset write off form for signage at sites where rebranding is completed
• Prepare CAL141 asset close out forms for sites where final accounts has been paid and closed out
• Perform verification to ensure asset values agree to supporting documentation and AUC as recorded to date.
• Minimal recycle of manual journals for clerical/careless errors.
• No missed or unreasonably overdue deliverables.
• Orders not created accurately
• Supporting documentation not agreeing to order details
• Evidence of validation checks performed to agree Ariba details to SAP
• Preparation and submission of ad-hoc GO-1627 form with turnaround as per contract requirements with Uphondo unless otherwise arranged with requestor
• Minimal to no recycling of GO-1627 forms due to clerical/careless error (e.g. omission of bank details, adequate documented support)
• Preparation of asset CAL forms within agreed turnaround after site completions and final accounts.
• Minimal to no recycling of asset CAL forms due to clerical/careless error (e.g. asset write off periods, amounts capitalised)

Customer Perspective

Year-End External Audit Support

• Produce data for GL accounts under reconciliation as per External Audit Deliverable list
• Provide External auditors with required supporting documentation for site payments and asset close outs.
• Attend to External Audit queries within reasonable timeframe
• Work with external auditors to resolve contentious audit matters

Uphondo information sharing and communication

• Provide data as requested
• Discuss and resolve any discrepancies in invoices, payments details and supporting documentation.  

Prepare manual invoices for Branded Marketer signage payments

• As part of BM site close outs procedures
• Ensure invoice details agree to contract and relevant supporting details.
• No unreasonably overdue audit deliverables
• Regular communication and interaction with Uphondo.
• No unreasonably overdue outstanding information requests.
• No unreasonably overdue outstanding manual invoices to be issued.

Internal Processes

Monthly General Ledger reconciliations

• Prepare monthly general ledger reconciliations for assigned GL accounts
• Follow up on long outstanding/overdue items in line with account reconciliation trace and escalation procedures
• Ensure retention account is aged appropriately according to site close outs.  Ensure timely payment of any amounts reaching the contract period. 
• Track Bulk fund payments per site to monitor offsets of original amounts paid.  Escalate any amounts not recovered with site close outs.  Retain e-mail correspondence as audit evidence of communications. 
• Submit account reconciliations for review in line with pre-agreed timelines

Ad-hoc system implementation or improvement

• Log SAP Support tickets for any systems deficiencies identified during the course of daily/month-end task execution
•  Take responsibility for tickets raised and trace and escalate if not resolved timeously
• Account reconciliations are timeously performed on a monthly basis (in line with annual pre-communicated deadlines)
• Evidence of trace and escalation procedures performed as part of standard account reconciliation process
• Minimal recycle of account reconciliations for clerical/careless errors. Once matter has been raised in a particular month-end expectation is checks will be designed or procedural documents will be updated to ensure no repeat offences.
• No unreasonably overdue unresolved SAP technical matters. Where SAP tickets remain open for >1 month there must be evidence of trace and escalation

Professional Qualification and Certifications:

• B.Com Accounting Degree or equivalent Accounting qualification (required)

Knowledge and skills:

• 1 – 2 years of post-qualification work experience
• MS Office (Required),
• SAP (Preferred),
• Oil industry knowledge/Experience (Preferred)