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Astron Energy is one of the leading suppliers of petroleum products in South Africa through its vast network of approximately 850 Caltex-branded service stations. Astron Energy will continue to manage the Caltex brand for a period of up to six years under licence from Chevron USA. Astron Energy owns and operates the countrys third-largest crude oil refine...
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The General Accountant is responsible for intercompany accounting, execution of the monthly Real Estate runs in SAP (lease-in and lease-outs) and various tasks in general accounting including processing of month-end journals in areas such as general accruals, audit fee accruals and prepayments. The General Accountant is also responsible for processing general ledger and cost centre reallocations, as well as processing monthly business unit segmentation entries.
Financial Perspective
Perform Month-End and Year-End Related Tasks:
- Prepare and process month-end journals for all general ledger (GL) accounts under reconciliation as well as intercompany customer and vendor accounts
- Liaise with intercompany partners to ensure month-end alignment of balances
Prepare and process ad-hoc month end journals including
- GL reallocations
- Cost Centre reallocations
- Business Unit segmentation entries
- Ensure all GL-accounts are reconciled monthly under the in terms of account reconciliation standards
- Ensure year-end deliverables for the annual external audit are prepared for accounts under reconciliation
Execute monthly Real Estate runs (Lease-ins and Lease outs)
For Lease-ins
- Liaise with Real Estate team to obtain listing of rental contracts to be processed for payment
- Check previous and current month to identify all changes to contracts
- Ensure commentary received from Real Estate team as to why payment values have changed
- If new/additional contracts has been added for payment obtain supporting evidence
- Save all correspondence for audit purposes.
- Real Estate team will send Lease-in files for posting with simulations performed for these postings.
- Perform simulation in SAP and ensure SAP posting is in line with expected outcome as receipted from Real Estate team.
- Run Lease –in files in SAP (post transaction)
- Check SAP posting to simulation file as validation performed after execution to ensure SAP results are in line with expectation
Lease-Outs
- For Lease-outs Liaise with Real Estate team to obtain listings of contracts to be posted for collection of payments
- Real estate team will provide a listing of the contracts that must be excluded from posting
- Post Lease-out (rental collection) in SAP
- Provide Posting Log and Error log from SAP to Real estate team for validation and sign-off
- Create invoices in SAP
- Send(email) invoices to customers
Valuations
- Receive instruction from Real Estate team to post IFRS 16 valuations for the month
- Real estate team will provide simulations of expected outcomes
- General accountant will simulate to validate expected posting to file receipted from Real Estate Team
- Post Valuation (RECEEP)
- Provide Real Estate team with posting log and error log of posting with confirmation of posting being in line with expected outcome
Maintenance billings
- Real estate team will request posting of maintenance billing (to retail customers) for maintenance performed at Retail service stations
- Real Estate will provide listing of contracts & retailers that must be billed.
- General accountant to post in SAP and provide posting logs with confirmation that postings occurred without errors.
- General accountant will ensure that Billing dates are changed/aligned in SAP as per instruction from Real Estate team and provide confirmation to Real Estate team once executed
Preparation and submission of GO-1627 payment requests for intercompany and other ad-hoc Finance BU cost invoices (e.g. audit fees, insurance)
- Complete GO-1627 forms
- Ensure forms are timeously submitted to Treasury in order to adhere to payment due dates
Customer Perspective
Year-End External Audit Support
- Produce data for GL accounts under reconciliation as per External Audit Deliverable list
- Attend to External Audit queries within reasonable timeframe
- Work with external auditors to resolve contentious audit matters
Ad-Hoc Internal Audit Support
- Provide data as requested
- Discuss and resolve contentious audit matters
Prepare customer invoices for lease-ins
- As part of month-end procedures
- Ad-hoc for historical billings as and when requested
Internal Processes
Monthly General Ledger reconciliations
- Prepare monthly general ledger reconciliations for assigned GL accounts
- Follow up on long outstanding/overdue items in line with account reconciliation trace and escalation procedures
- Ensure South Africa/Botswana intercompany account payments and customer/vendor account clearing is kept up to date. Long overdue UCR(Export) reference numbers to be traced and escalated.
- Send out monthly requests to Business Units to confirm status of general accruals. Retain e-mail correspondence as audit evidence of trace and escalation.
- Submit account reconciliations for review in line with pre-agreed timelines
Ad-hoc system implementation or improvement
- Log SAP Support tickets for any systems deficiencies identified during the course of daily/month-end task execution
- Take responsibility for tickets raised and trace and escalate if not resolved timeously
Professional Qualification and Certifications:
- B.Com Accounting Degree or equivalent Accounting qualification (required)
Knowledge and skills:
- 1 – 2 years of post-qualification work experience
- MS Office (Required),
- SAP (Preferred),
- Oil industry knowledge/Experience (Preferred)
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