Contracts Administrator - Sandton at Sasol

Purpose of Job

• To organize day-to-day operations; perform various administrative tasks and provide administrative support to assigned team. To coordinate all administrative processes and activities to ensure the team’s activities run smoothly. To avail the provision of high-quality service to team members.

Recruitment Description / Key Accountabilities

• Provide administrative support in order to optimize workflow procedures in the office. 
• Maintaining hard copy & electronic files and records so they remain updated and easily accessible. 
• Maintain the contract registers and expiry diary for Sites and Operations and Mobility Customers on a monthly basis for accuracy, sign off and reporting. 
• Maintain all contract information on SharePoint and expiry diary for easy access 
• Tracking the expiry of contracts and liaise with team members 
• Tracking the signing of contracts by liaising with internal and external stakeholders 
• Tracking all deviations escalated to Manager Retail Contracts for close out 
• Collecting all relevant information for the Manager Retail Contracts to draft contracts and relevant correspondence 
• Be familiar with systems such as Windeed, SAP, SharePoint 
• Planning and co-ordination of appointments, meetings and maintain calendar. 
• Treat information with the utmost confidentiality. 
• Facilitate the workflow of manager/s and immediate team members by managing their diaries. 
• Assist in arranging both in-house and external events such as conferences, meetings, and travel reservations for office personnel. 
• Attends meetings, write effective meeting minutes and distribution thereof. Supports the team with filing and administration duties. 
• Compose letters and memorandums using the latest letterheads, 
• Optimize and control resources cost effectively within budget. 
• Maintains files and financial records, attendance reports, leave records, trip records and logs Proofreads and edits documents. 
• Logs IT and operational problems/requests on behalf of the team, and ensures that they are resolved. 
• Liaise with team members to ensure alignment between contracts register and database, 
• Co-ordinates and implements office procedures and frequently has responsibility for specific projects and tasks. 
• Demonstrate the ability to use technology and equipment. 
• Collate information and populate on standard templates for Manager Retail Contracts review 
• Adhere to all safety standards and procedures. 
• Application, adherence and compliance of legal requirements, policies, practices, standards, procedures, guidelines and methods. 
• Greets visitors and callers, handles their inquiries, and directs them to the appropriate persons according to their needs. 
• Answers telephone, takes messages and answers inquiries within assigned scope of responsibility. Provide solutions aligned with business unit goals and values aligned legal requirements. 
• Manage work planning and delivery according to timelines. 
• Serve stakeholders through quality information, service solutions and value creation. Provide efficient and high quality services to internal and external customers. 
• Apply a collaborative and consultative approach which consistently meet business needs.

Formal Education

• 3-4 Years Relevant University Degree/B TECH

Min Experience

• Experience: 3+ relevant years