Contracts Officer at eThekwini Municipality

Job Purpose

• To assist the Contracts Administrator in the effective, efficient and highly productive management of the Contracts Administration Division.

Key Responsibility Areas

• Checking both draft specifications and contractual conditions and amend/update where necessary, prior to advertising.
• Checking recommendations received from Units/Managers to ensure that tenders have been adjudicated in accordance wiht the  specification.
• Drafting letter of acceptance/tender board reports and checking draft insurance letters.
• Monitoring the validiity of tenders received.
• Checking correctness of price details and divergencies on Tender Board Schedules.
• Ensuring that all documentation relating to Specifications and Tenders are prepared and submitted timeously to the various parties for consideration.
• Performs contracts administration.
• Checking Surety Bond, Insurance, Retention Guarantees, Payment Certificates and retention invoices prior to processig voucher payments, including correct treatment of VAT.
• Communicating with contractors where informed of change of company name, notice of cession and assignment of contract to third party, obtaining necessary registrar of Companies.
• Certificate, certified extracts from decision of Board of Directors etc.
• Verifies interest rates from banks and applicable periods from payments to calculate interest on retention monies for all civil contracts up to the end of the maintenance period.

Competencies

• Organisational Awareness.
• Problem Solving
• Planning and Organising.
• Procurement and Tenders.
• Information Management.
• Financial Process Management.
• Communication.
• Service Delivery Orientantion.
• Action and oucome Orientation.
• Ethics and Outcome Orientation.
• Direction Setting
• Coaching and Mentoring.

Essential Requirements

• Tertiary qualification (NQF Level 6) in Supply Chain Management or Logistics or Procurement.
• Valid motor vehicle driving license.
• 3 Years relevant experience
• Computer Literacy

Preferred Requirements

• Tertiary qualification (NQF Level 7) in Supply Chain Management or Logistics or Procurement.
• 4 Years relevant experience.