Conveyancing Specialist (24 Months Fixed Term Position) at The Church of Jesus Christ of Latter-day Saints

Job Description

• The OGC Legal Counsel helps the Church accomplish its religious mission by providing standard support services for all Area activities and customers which enable the Church to hasten the Work. This position provides a specialised legal administrative support to conveyancers and attorney by ensuring smooth, legally compliant property transfers.  The role combines meticulous administrative work, legal coordination, and client-facing tasks services to a Legal Counsel and Area Team. 

Responsibilities
Typical responsibilities include but are not limited to: 

• Supports local counsel and Church attorneys with contract drafts, and assists to prepare, review, and files all conveyancing documentation, such as sale agreements, deeds, transfer documents, mortgage bonds, and settlement statements. Ensures documents are accurate and legally compliant.
• Acts as the primary contact for buyers, sellers, estate agents, banks, municipal offices, and legal professionals. Provides updates, schedules tasks (e.g., transfers, bond registrations), and addresses queries via phone and email.
• Conducts checks on property ownership, title deeds, encumbrances, zoning issues, bonds, and liens.
• Arranges surveys, inspections, bond registrations, and cancellations.
• Tracks timelines and ensures that all legal and administrative steps are completed on schedule.
• Maintains up-to-date understanding of property law and transfer procedures.
• Lodges all relevant documents with the Deeds Office, municipalities, and financial institutions at the end of each transaction.
• Manages multiple files and transactions simultaneously, ensuring accuracy.
• Understands conveyancing procedures, legal terminology, and documentation standards.
• Collects, evaluates, disseminates and maintains complex information and data from multiple sources. 
• Composes and prepares routine correspondence, memoranda, reports, etc. 
• Operates a personal computer and appropriate software packages or its equivalent. 
• Works with highly sensitive and confidential information.
• This position requires a broad knowledge of the organization's structure, functions, and key personnel, etc. 

Qualifications

• Must be in possession of a Current Temple Recommend or be certified by their priesthood leader to be worthy to hold a temple recommend.

Required education and experience:

• Matriculation certificate and a formal Conveyancing Secretary diploma or certificate (e.g. from UNISA, Boston City Campus) or equivalent qualification at NQF Level 6. On the job experience of 2 -5 years in conveyancing environments

Technical Skills Required: 

• Use of Conveyancing software (e.g. Lexis Convey, GhostConvey, E4, Windeed) to manage files and workflows.
• Advanced office skills to include: excellent communication skills, highly efficient with computerized business applications (spreadsheets, tables, forms, charts, etc.), good research, analytical and data summation skills, and tasks require seasoned independent analysis and judgment. 
• Resolves most questions and problems and refers only the most complex issues to higher levels. 
• Excellent interpersonal skills and the ability to work with sensitive and highly confidential information. 
• Optional tests include: Microsoft Excel-Experienced Users, Professional/Individual Contributor solutions and Business Communications, Outlook Essentials and Microsoft Essentials.