Coordinator, Procurement at Exxaro Resources

Job Advert Summary

PURPOSE:

To coordinate Business Unit buying activities for execution and support of group purchasing strategy and address/resolve operational buying challenges/queries and non-conformances of specific allocated team purchasing group.

Be a Business Unit one stop communication point for all purchasing queries.

Minimum Requirements

QUALIFICATIONS:

• N Dip: Procurement (Essential/Minimum)
• Certificate First Line Management (Essential/Minimum)
• B Tech (Relevant) (Recommended/Desirable)

EXPERIENCE: 

• 5 years  Relevant supply chain management, procurement and finance experience with SAP MM module experience. Understanding of Enterprise Resources Planning and/or Cloud based procurement solutions (e.g. Coupa).    (Essential/Minimum)    Operational
• REQUIREMENTS: 
•  Psychometric Assessment (Essential/Minimum) (To be conducted by Exxaro)
• Certificate of Fitness (Essential/Minimum) (To be conducted by Exxaro)

Duties & Responsibilities

• Administration and Support Services
• Conduct accurate and timeous materials management reporting
• Participate and provide support in audit process and improvement of Business Unit (BU) procurement function

Business Partner Enablement  

•  Identify, evaluate and support business partners/end-users to develop disciplined sourcing execution capabilities
• Provide process advice to business partners/end-users through in transaction guidance and support
• Working with various internal and external stakeholders to expand and enrich supply chain content
• Compliance, Governance and Assurance
• Provide guidance to direct reports and customers to ensure that all policies, procedures, standards and guidelines are adhered to in execution of procurement activities
• Ensure that supplier stakeholders comply with relevant regulatory requirements
• Ensure good corporate citizenship principles are adhered to

Customer, Stakeholder and Client Relationship Management  

•  Manage applicable internal and external relations, including interface with external providers or other functions responsible to ensure that business needs are met, and employees are satisfied
• Provide relevant support to applicable stakeholders
• Collaborate and communicate with suppliers

Functional Excellence  

•  Ensure on time delivery of purchased goods
• Apply best practices, promote sharing of best practices/knowledge in the activities of Request for Quotations (RFQ) issuing/on contract purchasing, purchase order placement, expediting and encouraging group purchasing work split/sharing or allocation
• Execute purchasing training requirements for own team of buyers and provide frequent end-users purchase requisition training
• Identify and report critical functional risks

Functional Management

• Query and non-conformance resolution coordination: Receive, investigate, resolve and give feedback on all queries relating to buying activities of team-owned purchasing groups e.g. no Purchase Order (PO), no Good Receipts Voucher (GRV) and non-compliance to contracts (call offs, price mismatch etc.)
• Performance management: Ensure BU related purchasing group buying performance measures are tracked, non-performance investigated, action taken to improve non-performance and feedback communicated to various stakeholder’s platforms. Provide feedback to managers. Coordinate functional/cross-functional activities to ensure functional alignment. Maintain high performance standards. Track and drive functional targets/goals and manage buyers responsible for achieving results
• Continuous improvement and purchasing effectiveness: Identify and execute procurement analytics on non-compliance to on-contract buying, gap on targeted functional performance, purchasing group work split/allocation ineffectiveness, end-user non-conformance trend impact on buying performance and corporate office service delivery gaps. Ensure active intervention through suggestions on improvements that will positively impact on service delivery, end-user vs Supply Chain Management (SCM) relations and functional performance
• Engagement/communication: Communicate and engage functional employees, including virtuals. Engage with managers, operations and cross-functionally with peers
• Governance: Ensure function adheres to governance, policies and standards, statutory and legal compliance. Entrench a culture of discipline

People Management    

• Performance management: Clarify roles/responsibilities and expectations. Define individual performance standards, monitor and measure performance, reward and recognise high performance. Apply consistent performance and consequence management and take prompt action against non-performance
• Talent development: Actively manage talent through regular assessment of employees’ strengths, development needs and development progress. Provide ongoing mentoring, coaching and development feedback to employees. Manage functional talent pipeline and succession planning process. Promote a culture of continuous learning. Encourage and empower team to make decisions
• Culture/functional climate: Embody, translate and entrench the culture and values in function and address behaviours that undermine values. Foster effective teamwork and unity. Create an environment in which people are inspired to perform and a high performance culture
• Communication/engagement: Proactively address conflicts and initiate difficult conversations
• Team development: Develop an effective and high performing team. Create an environment of accountability and trust
• In consultation with manager procurement, identify reporting needs and validate against framework
• Determine capability and performance gaps in order to identify training needs

Procurement Control   

• Reconditioning, direct purchasing of goods and services, low value capital procurement and importation of goods/services
• Conduct market research and make recommendations relating to suppliers, costs and deliverability
• Investigate, negotiate and conclude once off purchase contracts
• Manage and administer tendering process for area
• In consultation with manager procurement, source new vendors and conduct assessments of both price and quality of products

Track benefits of contracts

• Conduct market research on commodities
• Ensure successful purchase orders are created

Safe and Healthy Work Environment  

• Maintain and ensure a healthy environment and safe operations practices
• Ensure compliance with all applicable Safety Health and Environmental (SHE) policies and procedures in line with set standards
• Encourage a culture that focuses on safety in all operations

Systems Infrastructure and Enablement 

•  Coordinate and provide support in audit process and continuous improvement of relevant area procurement unit
• Ensure team's utilisation of relevant Enterprise Resources Planning (ERP) module and processes are done in a manner that ensures data integrity
• Monitor buyer performance on weekly/monthly basis, utilising relevant ERP systems
• Manage buying processes, R-blocks and report on savings/breakdown order management

Behavioural Alignment  

 Demonstrates the following:

• Creativity, collaboration, sociable and awareness to the ecosystem
• Stewardship, accountability, ability to develop trust, safety conscious and ethical
• Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
• Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
• Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective
• The appointment will be made in accordance with Exxaro’s Employment Equity policy.
• If you have not been contacted within 28 days of the closing date of this advertisement, please accept that your application was unsuccessful.