Coordinator: Research Development & Postgraduate Support at University of Western Cape

The successful incumbent is responsible for the following key performance areas: 

• Provide support, education, and assistance to the researchers and their teams to help facilitate the research process.
• Serves as a link in ensuring accurate and timely information flow and maintaining effective working relationships with the team and stakeholders.
• Ensure effective lines of communication between RDPS office and postgraduate students.
•  Render an effective support function to RDPS.
• Oversee the support process from application to completion of postgraduate students where necessary.
• Oversee the support process from application to orientation for exchange / mobility students where necessary.
• Advisor for postgraduate students on administrative matters.
• Develop, implement, and maintain records and follow-up procedures for all research projects.
• Maintain an effective filing system for the Office of Research Development and Postgraduate office.
• Plan events relating to postgraduate student and staff support
• Maintain efficient record system; document and record management in line with university processes
• Support Director, Deputy Directors, and other staff to co-ordinate projects in the RDPS office.
• Interact with administrative stakeholders and other Management lines on behalf of the RDPS office.
• Manage and coordinate the admissions and selections process for postgraduate programmes including scholarship applications for prospective students and the coordination of the credit application assessment process.
• Administer bursary forms, check agreement forms, handle travel grants for international and local conferences.
• Act as a custodian of the University policies and procedures as it pertains to the functional areas of the RDPS office.
• General administrative support including drafting reports and/or responses of the Director for Committee meetings.
• Identify training and development needs of professional support staff within the RDPS office.

Minimum Requirements

Minimum Requirements (Qualification and Experience)

• A relevant Honours Degree at an NQF 8 or an equivalent qualification 
• A minimum of 5 years student and academic administration experience in a Higher Education environment. 
• A minimum of 3 years staff supervision experience.
• Knowledge and experience of financial management systems.
• Experience in managing and monitoring of budgets.
• Proven report writing and minute-taking skills and working ability of the Committee Management Systems.
• Working knowledge and experience of higher education governance policies, procedures, and structures.
• Proficiency in MS Office and Digital Media