Corporate Administration Supervisor - Corporate Office - KZN at Al Baraka Bank South Africa

Management of Post Approval Functions  

• Allocation and monitoring of tasks allocated to Sales Admin Assistants iro all Post Approval functions
• Management and Review of TASL (Technical Advance Support Log) to ensure accuracy and efficiency
• Allocation of drawdown TASL to Sales Admin Staff and ensure timeous payouts on transactions within approved facilities
• Signs off payment pack for equity deals / Asset transactions / Release Notes / Podiums / Valuator Payment Packs
• Ensure finalization of Non-Finalized Deal’s
• Ensure timeous recovery of Admin / Valuation Fees
• Enhanced Due Diligence - Ensure EDD is submitted timeously for Approval
• Monitor and sign off Musharaka Checklist for Annexure A’s
• Sign off Cross Border Letter
• Monitor of Department email address and allocate/respond to relevant queries timeously
• Oversee the Dispatch of Legal files on a weekly basis

Customer Relations & Back Office Functions

• Assists the Corporate / Relationship managers with back- office administrative and operational management of the corporate clients
• Attend to administrative queries for corporate clients
• Liaises with Corporate clients in respect of administrative / operational queries and other related information requirements.
• Monitoring and response to Trade Queries on Trade Group
• Iro Mark-up’s; Review Dates; etc. and Facilitation of extensions/excesses processed by the Credit Analyst/Sales Analyst Team

Reporting

• Update and Review Pipeline info with regards to accuracy
• Update and Review Tech Log info with regards to accuracy
• Update of Monthly reports ie Overdue Fees; NFD; Other Conditions and adhoc reports from various Departments.
• Assisting the Credit Department in respective of administrative requirements related to Arrears.

BackOffice Support

• Assists the Credit Analyst and Corporate Operations Supervisor in general administrative tasks daily
•   Assisting on an ad-hoc basis on any department/ Bank projects

Supervision of Staff

• Assists with the delegation of duties to the sales administrative team and to ensure timeous completion of tasks
• Guides, advises and trains/coach sales administrative team in their daily tasks and ensures that they have necessary skills to perform their roles efficiently
• Assists the Corporate Manager with the completion of Performance reviews for the sales administrative team.

Post Approval Functions 

·        Review of Decision Pack and actioning of Credit Committee Decisions

·        Requesting via the TASL (Technical Advance Support Log) of the relevant Facility

Letters and Legal Documentation

• Finalisation of all necessary requirements prior to payout

Musharaka Deals:

• Request musharaka agreements
• Bond instruction: Prepare bond instruction template and upload to TASL
•  Complete Letter of Authority for equity deals
• Prepare payment pack for equity deals and forward on to Supervisor for sign off

MV Drawdowns:

• Liaise with client / dealers wrt financing requirements
• Prepare / Extract Podiums and issue to dealers
• Request MV agreements
• Prepare payment pack and forward on to Supervisor for sign off

Equipment Drawdowns:

• Liaise with client / suppliers wrt financing requirements
• Provide suppliers with invoicing requirements
• Request Equipment agreements (Normal and Non-Finalised Deals)
• Prepare payment pack and forward on to Supervisor for sign off

Valuations

• Request Valuations on SharePoint
• Create Valuator payment packs

Fees

• Ensure valuation fee invoices are sent off and fees recovered from client
• Ensure Admin fee invoices are verified and requested from TASL and thereafter sent to client for recovery
• Prepare Fee journals, as and when required

Settlements

• Ensure Settlement maturities have been logged
• Ensure Proof of Payment submitted to Bank Statement Allocations for correct allocation

Logbook Requests

• Ensure Log for release of logbooks is done timeously via the Post Advances Log
• Ensure proxy packs and duplicate logbook requests are completed when necessary

FICA

• Request additional Financial Intelligence Centre Act (FICA) info from clients
• Review and compile necessary FICA related documents
• Upload FICA onto to TASL and request FICA approval
• Attend to refer-backs/queries timeously
• Attend to Ongoing Due Diligence, as and when necessary

Enhanced Due Diligence

• Ensure EDD is submitted timeously for Approval

General

• Attend to TASL / Credit Administration Hub / CNV / COB and Legal queries

Liaise with Legal wrt Trust Deed Reviews

• Monitor and attend to Queries from Trade Group

Annexure A’s

• Prepare Pack and checklist and upload to SharePoint

Communication to clients

• Preparation of Cross Border Letters

Shariah and Legal Queries

• Attend to necessary Logs, as and when required

Email Monitoring

• Monitor of Department email address and respond to relevant queries timeously

 QUALIFICATIONS

• Relevant Accounting / Finance degree / Experience

PREFERRED EXPERIENCE

• At least 2 years’ experience in Credit / Sales environment either as Credit Manager/Credit Analyst