Creditors and Debtors Supervisor (Coricraft) at TFG (The Foschini Group)

KEY PERFORMANCE AREAS:

Financial Reporting and Deadline

• Ensure all deadlines are met as per agreed-upon dates, providing accurate and timely financial reporting for both Creditors and Debtors

Accounts Payable Management

• Supervise the day-to-day Accounts Payable (AP) functional processes within the AP team
• Maintain age analysis to ensure no items are outstanding for 90+ days
• Ensure the Purchase Order (PO) list contains only current and valid items
• Keep supplier reconciliations up to date
• Prepare and manage supplier payment forecasts for six months, with particular emphasis on the accuracy of the first two months and minimal changes to actual payments
• Conduct monthly analysis to ensure all costs are captured in the correct period or accrued accurately
• Ensure supplier payments are made strictly in accordance with terms
• Review, develop, implement, and maintain AP policies and procedures
• Investigate and resolve any payments not processed by the team
• Manage staff performance and provide coaching and training for entry-level AP team members to handle more complex issues and exceptions

Accounts Receivable Management

• Oversee the day-to-day Accounts Receivable (AR) functional processes, ensuring effective management of customer collections
• Maintain age analysis of receivables to minimize outstanding amounts and reduce overdue balances
• Develop and implement AR policies and procedures to ensure efficient collections and accurate invoicing
• Ensure timely and accurate issuance of invoices and follow-up on overdue accounts
• Collaborate with sales and customer service teams to resolve billing disputes and ensure customer satisfaction
• Daily approval of Refunds to customers

Audit and Compliance

• Assist with both external and internal audit processes for creditors and debtors
• Ensure compliance with financial regulations and internal controls

Team Management and Development

• Lead and manage the accounts team, including both AP and AR functions, to ensure high performance and adherence to company standards
• Provide coaching, training, and support to team members, fostering their professional development and capability to manage more complex issues

Process Improvement

• Continuously review and improve processes for both AP and AR functions to increase efficiency and accuracy
• Identify opportunities for automation and process enhancements

Budget and Forecasting

• Assist in gathering information and preparing data for the budgeting process, incorporating both AP and AR perspectives

QUALIFICATIONS AND EXPERIENCE:

• Grade 12 Certificate with Accounting
• Certificate/Diploma in Finance or business administration
• Finance Degree and SAIPA advantageous
• 3 years Supervisory experience in an AP/AR environment
• SYSPRO experience advantageous 
• Competency in Microsoft Excel