Creditors Clerk - (Internal & External) - Hay Band (Market Related) at NECSA

Key Performance Areas:

Suppliers Reconciliation

• Capture Suppliers' invoices and Credit notes as per Tax Invoice compliance
• Prepare Local and Global Creditors Reconciliation (Reconciliation, Statement, Receipt Register, AP edit, Cash requirement) as per prescribed procedures.
• Ensure that Supplier invoices comply with SARS regulations regarding VAT invoices.
• Follow up on outstanding balances on the reconciliation.
• Prepare a Price difference form when the GRV and Invoice difference is more than a certain amount.
• Prepare adjustment forms when releasing incorrect amounts for invoices.

Compliancewith internal and external Audits and Provisions

• Assist with the Audit queries
• Send all invoices not captured on the financial system to the Financial Officers for the provision of journals at year-end.

Accruals and Age

• Provide reasons for outstanding items on the Accruals.
• Follow up on outstanding balances on the accruals.
• Follow up with the Suppliers to send a statement or invoice not received.
• Capture the invoice on the financial system.
• Provide reasons for outstanding items on the Age Analysis.
• Provide reasons for debit balances on the Age.

BankDetails.

• Verify the supplier's Bank details on the System before releasing an invoice for payment.

Filing

• Save the paid recons with remittances, batch reports, and bank statements to the shared Folder file.
• File the paid recons in marked files

Personal Profile

• Honest and reliable
• Display resourcefulness with common sense
• Ability to handle pressure and meet deadlines
• Always maintain a neat appearance
• Courteous with all parties

Requirements

Qualifications

• Preferably a Diploma in Finance and Accounting
• 5 years’ experience
• Good Communication Skills
• Accurate with figures
• Computer literacy,
• Cargo Wise, Ms excel & Ms Word
• Freight and Forwarding experience