Creditors Controller at Derivco

Operational expenditure creditors:

• Ensure that all supporting documentation is attached to invoices received for payment;
• Matching of all vendors to purchase orders;
• Ensure invoices have correct authorisation to facilitate accurate posting in Navision and on-charging of costs to clients;
• Check 3rd party contractor costs for any discrepancies and obtain approvals from internal team leads;
• Capture invoices received for payment into Navision and generate payment requisitions;
• Ensure all dimensions have been filled where necessary in Navision with the correct allocations;
• Obtain proof of bank details for all changes to banking details or new Vendors (telephonically confirm);
• Upload payment and send for verification and release;
• Match vendor invoices and payments in Navision;
• Prepare monthly vendor reconciliations for approval, ensuring reconciliations are signed off after review;
• Ensure VAT has been allocated appropriately;
• Ensure all creditor queries are resolved in 24 hours.

Capital Expenditure Creditors

• Ensure that all supporting documentation is attached to invoices received for payment;
• Requests any outstanding underlying invoices, purchase orders, asset serial numbers or locations;
• Ensure VAT has been allocated appropriately;
• Capture assets in the fixed asset register;
• Ensure correct accounting of the disposal of assets and assets removed from the fixed asset register;
• Reconcile the fixed asset register to Navision;
• Ensure all creditor queries are resolved in 24 hours.

Credit Control Policy

• Highlight and process or control weaknesses to management on a timely basis;
• Make recommendations where necessary in order to improve processes and controls.

Credit Card Administration

• Reconcile credit card statements to slips and post costs into Navision appropriately;
• Present missing slips amounts to management for review and possible payroll deduction;
• Process new credit card applications on appropriate authorisation;
• Assist with and follow up on credit card queries and cancellations;
• Daily monitoring of credit card balances and fund where necessary;
• Escalate credit card queries where appropriate;
• Provide recommendations to management for more effective use of credit cards;
• Provide input into credit card usage policy.

Teamwork

• Openly communicate with managers and team members effectively to ensure that all key deliverables are met timeously and accurately;
• Communicates clearly and effectively at all levels; both internally and externally;
• Effectively feeds information to required members of the team to ensure all important updates are shared appropriately;
• Manages others expectations appropriately and proactively communicates any potential problems.

Ad Hoc

• Provide assistance to finance management as required;
• Draft process notes detailing how and why monthly tasks are performed to ensure business continuity;
• Maintenance of monthly templates;
• Other ad hoc duties as may be required from time to time.

Experience And Qualifications

• Bcom Degree;
• Minimum of 5+ years experience in a similar role;
• Full knowledge in credit control and account reconciliation is essential.
• Advanced Excel skills;
• Excellent communication and interpersonal skills.