Introduction
We are looking to recruit a permanent Creditors Manager, to work for United Pharmaceutical Distributors (UPD). The role will be based at the Roodepoort branch and will report to the Finance Manager.
Job description
Job Purpose:
The main purpose of the job is to protect accounts payable by establishing a basis for controlling the payments terms and maximizing the cash position of the business.
Job Objectives:
- Manages and develops creditor’s department personnel in the proper handling of claims, disputes, vendor applications and deduction functions.
- Provides training and direction to staff.
- Properly assessing risk by utilizing financial skills and working capital tools (financial statement analysis, payment simulators, optimizing settlement discounts and offsets) when reviewing existing vendor accounts and negotiating new accounts.
- Managing a set or several portfolios of supplier accounts.
- Participate in the formulation and development of creditors and claims policies and procedures. Interprets approved policies to all concerned and assures conformity to these policies.
- Co-ordinates flow of information with buying management and other relevant functions of business e.g. operations in order to minimize payment terms, increase profits through settlement discounts.
- Prepare and present required monthly reports for marginal accounts, accounts payable analysis and financial statement analyzing using various internal and external sources of information.
- Evaluates the pay ability of distressed vendor exposures or exceeded credit limits and determines the appropriate action.
- Manages by KPIs strict deliverables in respect of claims ageing, matching of invoices to goods receipted, cash restrictions and creditors days.
- Manages the ageing of unmatched invoices to goods receipts within set parameters.
- Makes the decision if and when to write off an uncollectable claims within authority matrix.
- Determines if and when to escalate an uncollectable claim to other departments for strengthening collection position and set up meeting with Distributor and Manufacturer with other stakeholders to resolve.
- Review and evaluation of subordinates.
- The hiring of qualified personnel to fit the current and growing needs of the department.
- Develop departmental teamwork by having monthly team meetings and one on one sessions with personnel as needed.
- Supplier visits to maintain goodwill and to obtain information and ensure good trading practice.
- Makes decisions if and when to withhold trade payments to suppliers depending on the circumstances.
- The Creditors Manager will allow a separation of responsibilities so there is no conflict of interest regarding the supplier.
- Responsible for setting the cash flow reserve and ensuring accurate forecasting of cash requirements.
- The Creditors Manager is responsible and accountable for all sensitive and confidential information (vendor master data)
Minimum requirements
Experience and Education:
- Financial Degree (or equivalent) is minimum requirement
- At least 5 year’s experience in accounts payable supervision.
- Advanced use of MS Office (Excel & word)
Job related knowledge:
Legislation: NCA,CA,CPA and other relevant legislation & standards
Accounts payable management
Job related skill:
- Credit management and Analytical skills
- Interpersonal and leadership skills
- Excellent communication skills with demonstrated clarity in both spoken and written words
- Strong analytical and judgment skills (ability to take data and support logical, pragmatic and structured decisions)
- Intuitive, Investigative and audit skills
Competencies required:
- Deciding and Initiating Action
- Writing and Reporting
- Adhering to Principles and Values
- Delivering Results and Meeting Customer Expectations
- Coping with Pressure and Setbacks
- Analyzing
We endeavor to provide feedback to all candidates whenever possible, however, if you don't hear from us within 14 days from the closing date, please consider your application unsuccessful.
All positions will be filled in accordance with our Groups Employment Equity plan.
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