Crop Science - Export Sales Administrator at Bayer

YOUR TASKS AND RESPONSIBILITIES

• Ensure efficiency in Bayer’s Export Logistics System and ensuring accountability for all company resources. Administer all export sales activities for all export products of the organization which includes customer order processing, liaising with production and buying departments, to follow up on order progress, all export procedures including the planning and coordinating the international shipment of goods.
• Attending to export enquiries and quotations as requested by customers.
• Obtaining Freight Forwarding quotations in accordance with relevant Work Instructions.
• General follow up on Export enquiries and quotations.
• Receive and process orders from export customers.
• Expedition of export orders and integration of all internal and external logistics functions.
• Prepare export documentation, i.e. commercial invoices, packing lists, certificates of origin etc.
• Prepare Pre-shipment Inspections where necessary.
• Create and control all export documentation in accordance with relevant Work Instruction.
• Proficient in doing tenders and quotations.
• Assist in the logistics functions.
• Following up with any tenders and quotations issued.
• Prepare necessary export documentation for all consignments.
• Arrange details of shipments with forwarders, carriers as necessary for exports.
• Reconciling statements and invoices from courier companies.
• Filing of Invoices/delivery schedules, delivery schedules, collections.
• Stock follow-up and availability.
• Planning.
• General export sales and admin duties.
• Prepare Reports for Commercial and maintain KPI reports tracking.
• Ensure consistent application of export, SARB & customs regulations.
• Execution of tender orders – end-to-end.
• Processing of Letters of credit.
• Processing of insurance for DSV export orders.

WHO YOU ARE

Experience & Qualifications

• National Senior Certificate
• A qualification in Exports Administration will be advantageous
• Minimum of 5 years relevant experience in an equivalent or similar position

Skills & Knowledge

• SAP: Excellent knowledge especially of Material Requirements Planning, order processing (Materials forecast & MRP), pricing maintenance, pricing conditions.
• Knowledge on export controls relates SARB, SARS & customs and Excise is essential
• Advanced ability in MS Excel an advantage
• Excellent computer literacy (MS Excel & SAP)
• Good communication and interaction skills
• Must be able to work under pressure
• Attention to detail
• Strong numerical abilities
• Report writing and coordination skills

Personal Characteristics

• Ability to prioritize
• Good interpersonal skills
• Consistent
• Independent
• Able to manage stress
• Honest, reliable
• Proactivity
• Excellent communication skills
• Excellent organizational skills