Data Administrator at Woolworths

Introduction

• To support the payment of invoices by resolving invoice queries, checking and approving transactions in various systems and compile daily and weekly statistics and reports.

Job description

• Review and validate invoices read via the RPA process and remove invalid documents.
• Resolve transactions processed via the RPA process which have been placed on hold.
• Validate and action requests for amendments of supplier invoice due dates and payment types as per formal instruction.
• Process invoices via AP upload templates submitted by the business.
• Approve transactions in Oracle for non- PO related invoices.
• Constant liaison and engagement with the Payables team for query resolution.
• Action EDI Cancellations based on the request from the payables team.
• Resolve and manage complex EDI supplier exceptions.
• Preparation of the data for Supplier charges or penalties for customer food technology claims and the processing thereof.
• Compile monthly Data Statistics reports for all invoices processed via the various systems into Oracle.

Minimum requirements

TECHNICAL SKILLS

• Computer Literacy – Excel knowledge, to pivot stage, for reporting purposes.
• Sound knowledge of the Invoice capture process.
• High problem-solving ability
• Strong and effective negotiation skills .
• Numerical, analytical and interpretive ability .
• Assertive and able to communicate effectively.
• High attention to detail.

TERTIARY REQUIREMENT

• Relevant qualification in Bookkeeping/ Accounting (6-12month/intermediate stage) or equivalent

EXPERIENCE REQUIRED

• Minimum 3 years working experience in a similar environment

BEHAVIOURAL

• Passion for the Brand and Customers
• Leading Transformation
• Thinking Strategically and Commercially
• Connecting People
• Personal Effectiveness
• Delivering High Performance
• Having a Merchant Mindset
• Making Insightful Business Decisions
• Driving Quality
• Planning and Organising