Data Capturer (MIS) REF NO: MALUTITVET/MAIN001/2026 at Department of Higher Education and Training

REQUIREMENTS :

• NQF level 4 or 5 (A grade 12 certificate or equivalent) or NCV Level 4.
•  Competencies and Attributes: Knowledge of data capturing Knowledge of computer literacy. Knowledge and understanding of Information Management Knowledge, understanding, application and interpretation of office management, COLTECH, data warehouse and IT prescripts Knowledge of Skills Development Act, Public Service Regulations and Public Service Act, Labour Relations Act. Administrative.
• Planning and organizing. Financial management. Report writing Communication and interpersonal Problem solving. Computer literacy. Analytical. Client oriented. Project management. Team leadership People management. 

DUTIES :

• Capture data from available records into the required formats e.g. system(s), databases, table and spreadsheet. Capture student registration, receipt of payment and issue student numbers. Capture ICES, ISAT and final marks. Capture enrolment forms during the registration period. Capture marks on the system and submit to EMIS Officer.
• Capture student’s absentees on the system. Verify query missing data and errors observed during data entry. Ensure the integrity of data capture. Courier external papers to DHET. Review and validate all data from the records. Complete mark sheets hard copies and make copies to be used as attendance register in the exam venue.
• Receive marks from HODs. Receive mark sheets and timetable from DHET. Update registers and statistics. Submit data. Submit mark sheets to lectures in the marking venue (internal marking) Issue proof of registration, student card, statement of results and certificates. Make regular backups of data.
• Maintain and update system records. Keep and maintain records and files. Ensure records and files are properly sorted and secured. File student records alphabetically for each registration period. Provide information to components. Email schedule of results to campus heads, HODs and senior lecturers. Retrieve the results and disseminate information accordingly.