Database Administrator at Council for Geoscience (CGS)

Overall Job Purpose:

• Designing and implementing procurement database systems to ensure all records are accurate, secure, and easy to access. Performing regular backups to ensure the integrity and security of the database.

KEY RESPONSIBILITIES

Master Data Management

• Maintain and validate procurement master data (vendors, materials, pricing, contracts) in ERP/SAP or procurement systems.
• Execute master data creation, changes, and deletions accurately and timely.
• Process a high volume of transactions daily and prioritize data entry requests.
• Ensure data accuracy, completeness, and consistency across procurement databases.
• Implement data governance best practices and standardisation procedures.
• Conduct regular audits to identify and correct data errors.
• Analyse and correct data anomalies by comparing system records with source documents.
• Work with Finance, Procurement, and other Business units to resolve data discrepancies.
• Track requests from receipt to completion.
• Prepare files for mass updates and ensure efficient processing.
• Modify or improve filing systems for better efficiency.
• Monitor contract expirations, renewals, and compliance deadlines.
• Verify supplier documentation during onboarding (tax compliance, public liability insurance, letter of good standing, B_BBEE, certifications).
• Maintaining internal supplier database by maintaining integration with the Central Supplier Database (CSD).

Quality Management

• Manage data and keep up to date records relating to the acquisitioning of goods and services.
• SCM data analytics.

KEY PERSONAL ATTRIBUTES

• Analytical skills  
• Presentation and facilitation skills
• Communication skills (Oral and Written)
• Customer orientation
• Teamwork and collaboration
• Report writing skills. 
• Honesty and confidentiality
• Integrity

EDUCATIONAL QUALIFICATIONS

• Grade 12; and
• NQF 6 National Diploma or B-Tech Supply Chain Management or equivalent.

KNOWLEDGE AND EXPERIENCE

• A minimum  of 3 years’ relevant experience.
• Must have a good understanding of Supply Chain processes, systems and tools.
• Computer literacy.