Careers at Council for Geoscience (CGS)

Overall Job Purpose:

• Partner/Collaborate with business to develop and implement the Human Resources agenda that enables business objectives and goals.

KEY RESPONSIBILITIES

• Engage and partner with business to understand their needs to develop and implement integrated tactical and operational people plans and Human Resources (HR) solutions in response to business and people challenges.
• Collaborate with business to develop and implement initiatives aimed at optimising and managing organisational design, organisational effectiveness, employee engagement and retention.
• Drive the implementation and adoption of various HR practices and processes using various tools such as facilitating sessions to educate employees and line managers on these practices.
• Promote efforts to measure employee satisfaction and climate and facilitate action planning to improve employee engagement and overall workplace culture.
• Advise, coach and support managers on the wide range of staff leadership activities, ranging from the design, implementation and leadership of change programmes.
• Implement leadership development initiatives, to empower and enable leaders across business and actively management of leadership development programmes.
• Identify training and development initiatives to address any learning or development challenges in line with business needs.
• Guide and provide input on business unit restructures, organisational design elements and manage the organisational change.
• Provide leadership, consultation and advice to business in the areas of workforce planning, talent management, on-boarding and performance management to align the needs of the business to the workforce.
• Utilise trends and metrics to develop, optimise and implement HR solutions that address key business challenges and drive business objectives.
• Keep abreast of industry trends and best practice to optimise service offering, ensure compliance and mitigate risk.
• Provide career development feedback to employees after the recruitment process or for development initiatives.
• Supervise staff

KEY PERSONAL ATTRIBUTES

• Business Acumen
• Drive for Results
• Leads Change and Innovation
• Motivating and Inspiring Team
• Impact and Influence
• Collaboration
• Self-Awareness and Insight
• Diversity and Inclusiveness
• Growing Talent

EDUCATIONAL QUALIFICATIONS

• Grade 12; and
• Bachelor’s Degree (NQF7) in Human Resources Management, or equivalent qualifications  
• Post graduate qualification will be an added advantage
• Professional registration with SABPP will be an added advantage.
• Valid driver’s licence.

KNOWLEDGE AND EXPERIENCE

• 10 years’ working experience in HR, of which 5 years should have been as an HR generalist or HR advisory across the HR value chain
• 5 years supervisory or management experience
• Working experience on SAP.
• Knowledge of and experience in HR practices and legislation.

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Overall Job Purpose:

• The incumbent is responsible for financial planning, budgeting, and project accounting. This role ensures financial accuracy, supports strategic decision-making, and manages financial risks associated with projects. 

KEY RESPONSIBILITIES

Financial Planning & Budgeting

• Developing financial forecasts, preparing budgets, and ensuring cost control for projects.
• Developing financial models for project forecasting.
• Preparing detailed budgets aligned with project objectives.

Project Costing & Expense Management

• Tracking and analyzing project expenditures.
• Identifying cost variances and implementing corrective actions.
• Optimizing financial efficiency through cost-saving strategies.

Financial Reporting & Analysis

• Preparing management reports for project accounting.
• Providing inputs for financial statements and management account reports.
• Conducting variance analysis to assess financial performance and provide insights for strategic decision-making.

Compliance & Risk Management

• Ensuring adherence to financial regulations and industry standards.
• Identifying financial risks and implementing mitigation strategies.
• Supporting audits and regulatory reviews.
• Ensuring adherence to financial regulations and industry standards.

Stakeholder Collaboration

• Engaging with finance teams, project managers, and external auditors to ensure financial integrity.
• Facilitating communication between Business Units for financial transparency.

Process Improvement in Project Costing

• Implementing financial control measures to enhance cost efficiency and budget accuracy.
• Refining cost allocation methods for better accuracy.
• Enhancing budgeting and forecasting techniques for improved project financial management.

KEY PERSONAL ATTRIBUTES

• Analytical Thinking.
• Attention to Detail.
• Problem-Solving Skills.
• Communication & Collaboration.
• Leadership & Initiative.

EDUCATIONAL QUALIFICATIONS

• Grade 12; and
• Bachelor’s Degree in Accounting, Finance or a relevant qualification.
• Must have a professional membership with CIMA or  ACCA or CA(SA).

KNOWLEDGE AND EXPERIENCE

• A minimum of 10 years’ experience in management accounting, financial planning, or project accounting.
• Strong understanding of budgeting and forecasting to predict costs and revenues.
• Ability to conduct variance analysis to identify discrepancies in financial performance.
• Expertise in cost allocation to ensure accurate expense distribution across projects.
• Proficiency in financial modelling for profitability analysis and investment feasibility.
• Experience with ERP systems like SAP for efficient financial data management.
• Familiarity with project accounting software to track costs, funding, and financial milestones.
• Knowledge of GRAP standards to ensure compliance.
• Application of cost control principles to optimize expenditures and improve efficiency.
• Understanding of project management frameworks to align financial strategies with project goals.

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Overall Job Purpose:

• Designing and implementing procurement database systems to ensure all records are accurate, secure, and easy to access. Performing regular backups to ensure the integrity and security of the database.

KEY RESPONSIBILITIES

Master Data Management

• Maintain and validate procurement master data (vendors, materials, pricing, contracts) in ERP/SAP or procurement systems.
• Execute master data creation, changes, and deletions accurately and timely.
• Process a high volume of transactions daily and prioritize data entry requests.
• Ensure data accuracy, completeness, and consistency across procurement databases.
• Implement data governance best practices and standardisation procedures.
• Conduct regular audits to identify and correct data errors.
• Analyse and correct data anomalies by comparing system records with source documents.
• Work with Finance, Procurement, and other Business units to resolve data discrepancies.
• Track requests from receipt to completion.
• Prepare files for mass updates and ensure efficient processing.
• Modify or improve filing systems for better efficiency.
• Monitor contract expirations, renewals, and compliance deadlines.
• Verify supplier documentation during onboarding (tax compliance, public liability insurance, letter of good standing, B_BBEE, certifications).
• Maintaining internal supplier database by maintaining integration with the Central Supplier Database (CSD).

Quality Management

• Manage data and keep up to date records relating to the acquisitioning of goods and services.
• SCM data analytics.

KEY PERSONAL ATTRIBUTES

• Analytical skills  
• Presentation and facilitation skills
• Communication skills (Oral and Written)
• Customer orientation
• Teamwork and collaboration
• Report writing skills. 
• Honesty and confidentiality
• Integrity

EDUCATIONAL QUALIFICATIONS

• Grade 12; and
• NQF 6 National Diploma or B-Tech Supply Chain Management or equivalent.

KNOWLEDGE AND EXPERIENCE

• A minimum  of 3 years’ relevant experience.
• Must have a good understanding of Supply Chain processes, systems and tools.
• Computer literacy.

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Overall Job Purpose

• Assist in managing inventory and support warehouse operations, coordinating goods receipts and issues while maintaining a clean and organized warehouse environment. Ensure timely receipt, storage and dispatching of goods.

KEY RESPONSIBILITIES

• Assist in receiving incoming deliveries, verify contents against purchase orders, quotations and delivery notes.
• Inspect and check incoming goods for damage, discrepancies, or defects, reporting any issues to the Stores Controller and coordinating with vendors or suppliers for resolution.
• Assist in organizing warehouse space, arranging shelves, racks, and storage areas to optimize space utilization, accessibility, and efficiency.
• Load and unload trucks, containers, or pallets using manual or powered equipment, such as forklifts, pallet jacks, or hand trucks, following safety procedures and handling guidelines.
• Maintain cleanliness and orderliness of the warehouse and dispose of waste materials, ensuring compliance with safety and sanitation standards.
• Follow standard operating procedures (SOPs), work instructions, and the organisation’s policies governing warehouse operations, ensuring compliance with quality standards and regulatory requirements.
• Prepare goods for storage or shipment, labelling, tagging, and categorizing items according to storage requirements, product type, and destination.
• Pick and pack orders for shipment, selecting items from inventory, assembling orders, and preparing them for dispatch, ensuring accuracy and timeliness of order fulfilment.
• Prepare shipping documents, packing slips, and labels for outgoing orders, ensuring compliance with regulations, customer requirements, and documentation standards.
• Process goods receipts/delivery notes on the system after physical acceptance of goods delivered.
• Coordinate with logistics providers, carriers, and freight forwarders to schedule pickups, deliveries, and transportation of goods, tracking shipments and resolving logistics issues as needed.
• Assist in inventory reconciliation and stock adjustments, documenting inventory movements and transfers in inventory management systems and maintaining accurate records.
• Perform physical inventory counts, cycle counts, and stock checks to ensure accuracy of inventory records and reconcile discrepancies between physical stock and system data.
• Ensure proper categorization of stores and stores neatly packed in sequence.
• Investigate and resolve stock discrepancies or delivery issues.
• Assist in conducting regular safety inspections, equipment checks, and preventive maintenance activities on warehouse equipment, reporting any defects or malfunctions for repair.
• Monitor inventory levels and stock replenishment needs, alerting Manager of low stock levels, overstock situations, or potential stockouts to facilitate timely ordering and replenishment.

KEY PERSONAL ATTRIBUTES

• Trustworthy and honest.
• Pay attention to detail and maintain accuracy.
• Initiative.
• Self-motivated.
• Team player.
• Customer-service orientated.
• Good communication and interpersonal Skills.
• Problem-solving abilities.
• Physical fitness.

EDUCATIONAL QUALIFICATIONS

• Grade 12; and
• NQF 6 National Diploma in Logistics, Warehouse Management or equivalent.

KNOWLEDGE AND EXPERIENCE

• A minimum of 3-5 years store or warehouse operations experience.
• Understanding of PFMA, Treasury regulations and GRAP.
• Knowledge of warehouse management/stores control computer systems or programs.
• ERP system will be advantageous.
• Computer literate (MS Office Suite).
• Sound logistics operation skills.
• Knowledge of Health and Safety procedures.

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Overall Job Purpose:

• Sourcing and purchasing technical goods and services and ensuring quality and cost effectiveness in compliance with the prescribed Council for Geoscience policies and procedures.

KEY RESPONSIBILITIES

• Identify, evaluate, and select suppliers for technical materials, equipment, and services that meet the company's specifications and requirement.
• Negotiate contracts and pricing with suppliers to secure the best possible prices.
• Negotiate contracts and pricing with suppliers to secure the best possible terms for the CGS.
• Work closely with scientist and other internal teams to understand technical requirements and ensure that purchases align with project needs.
• Ensure that all procured items meet the required quality standards technical specifications.
• Conduct market research to stay informed about industry trends, new products, and potential suppliers.
• Monitor inventory levels and manage procurement processes to maintain optimal stock levels without over-purchasing.
• Ensure that suppliers are tax (SARS) compliant and any other Procurement compliance.
• Ensure that all purchases comply with PPPFA.
• Lead tasks or projects and monitor project execution and budget expenditure in line with deliverables and objectives.

Policy Development

• Participate in the development and reviewing of SCM policies and procedures.
• Assist Supply Chain Manager drive awareness campaigns of SCM policies within the CGS.

Project Management

• Participate in initiatives, projects and activities in which the SCM team are engaged.
• Assist in the execution of all project plan related to identify SCM interventions.

Quality Management

• Manage data and keep records up to date relating to the acquisitioning of goods and services.
• SCM data analytics.

KEY PERSONAL ATTRIBUTES

• Consulting skills.
• Analytical skills. 
• Presentation and facilitation skills.
• Communication skills (Oral and Written).
• Negotiation skills.
• Customer orientation.
• Teamwork and collaboration.
• Report writing skills. 
• Honesty and confidentiality.
• Integrity

EDUCATIONAL QUALIFICATIONS

• Grade 12; and
• Bachelor’s Degree in Supply Chain Management or equivalent qualification.

KNOWLEDGE AND EXPERIENCE

• A minimum of 7 years’ relevant experience in Supply Chain Management of which five (5) years must have been at supervisory level.
• Must have a good understanding of Supply Chain processes, systems and tools.
• Proven experience in developing, implementing and reviewing Supply Chain Management policies and procedures.
• Computer literacy
   

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Overall Job Purpose:

• To provide administrative and operational support to the Human Resources Business Unit.

KEY RESPONSIBILITIES

Recruitment

• Provide support by screening applications received.
• Assist with scheduling interviews.
• Assist with preparation of recruitment packs.
• Assist with conducting pre-employment screening.
• Assist with preparing onboarding documents.

Administration

• Assisting with payroll, employee benefits, and other administrative tasks.
• Updating HR databases, maintaining employee files, and filing HR documents.
• Assist with organising events and meetings.

Learning and Development

• Assist with learning and development activities.

Employee Relations

• Assist with employee relations activities.

Project Implementation/Project Management

• Support internal HR projects (e.g., performance management and wellness programs).

Quality Assurance

• Work within the requirements of the prescribed work standards (i.e. ISO and international best practices). 
• Ensure compliance with organisation policies.

KEY PERSONAL ATTRIBUTES

• Well organised and ability to prioritise own work.
• Meets deadlines.
• Report writing.
• Analytical skills with strong attention to detail.
• Good interpersonal skills and a ‘can do’ attitude.
• Willingness to learn.
• Computer literate (MS Office).
• Speak English at business fluency level.

EDUCATIONAL QUALIFICATIONS

• Grade 12; and
• National Diploma (NQF Level 6) in Human Resources Management, Human Resources Development or equivalent qualification.  

KNOWLEDGE AND EXPERIENCE

• No working experience required.
• Knowledge of Basic Conditions of Employment Act (BCEA).
• Knowledge of Labour Relations Act (LRA).
• Knowledge of Employment Equity Act (EEA).
• Knowledge of Skills Development Act (SDA).

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Overall Job Purpose:

• Procurement of goods and services and SCM Compliance Management

KEY RESPONSIBILITIES

• Oversee and monitor the ordering process and resolution of order queries.
• Conduct the procurement of strategic CGS projects.
• Prepare National Treasury monthly information report.
• Ensure compliance with National Treasury regulations.
• Ensure compliance with the Auditor General Supply Chain Management Compliance Checklist.
• Conduct demand management and progress tracking.
• To oversee and ensure that needs assessment is done on all purchases.
• To ensure that an expenditure analysis for purchases of major assets is done.
• To ensure that budges are not exceeded.
• Conduct compliance with the implementation of PPPFA.
• Handle complex procurement projects with the application of Quality Based Selection (QSB).
• Handle the procurement of externally funded project.
• Understanding and application of Quality and Cost Based Selection (QCSB) procurement.
• Understanding and application of procurement by other means.
• Oversee and assure accurate compilation of bid documentation.
• Monitor Supply Chain Management turnaround times and reporting.
• Conduct International Bid processes.
• Ensure that bid files are prepared and bid responses are filled.
• Assist the Supply Chain Manager with the collection of information, developing and writing of policy and procedures for the Supply chain unit.
• Train end-users on SCM policy and procedures to both internal and external clients.
• Supervision, management and administration of SCM staff.
• Conduct performance reviews of SCM staff.
• Perform reasonable duties as may be delegated by the Supply Chain Manager from time to time.

KEY PERSONAL ATTRIBUTES

• Maintain high level of integrity.
• Able to work in a group and individually.
• Handle confidential information.
• Work under pressure.
• Assertive and ethnical leadership.

EDUCATIONAL QUALIFICATIONS

• Grade 12; and
• Bachelor's Degree in Supply Chain Management or equivalent qualification.

KNOWLEDGE AND EXPERIENCE

• A minimum of 12 year's relevant experience in Supply Chain Management and of which five (5) years must have been at supervisory level. 
• Computer Literacy (MS Office).
• SAP is advantageous.