Warehouse Officer x 2 at Council for Geoscience (CGS)

Overall Job Purpose

• Assist in managing inventory and support warehouse operations, coordinating goods receipts and issues while maintaining a clean and organized warehouse environment. Ensure timely receipt, storage and dispatching of goods.

KEY RESPONSIBILITIES

• Assist in receiving incoming deliveries, verify contents against purchase orders, quotations and delivery notes.
• Inspect and check incoming goods for damage, discrepancies, or defects, reporting any issues to the Stores Controller and coordinating with vendors or suppliers for resolution.
• Assist in organizing warehouse space, arranging shelves, racks, and storage areas to optimize space utilization, accessibility, and efficiency.
• Load and unload trucks, containers, or pallets using manual or powered equipment, such as forklifts, pallet jacks, or hand trucks, following safety procedures and handling guidelines.
• Maintain cleanliness and orderliness of the warehouse and dispose of waste materials, ensuring compliance with safety and sanitation standards.
• Follow standard operating procedures (SOPs), work instructions, and the organisation’s policies governing warehouse operations, ensuring compliance with quality standards and regulatory requirements.
• Prepare goods for storage or shipment, labelling, tagging, and categorizing items according to storage requirements, product type, and destination.
• Pick and pack orders for shipment, selecting items from inventory, assembling orders, and preparing them for dispatch, ensuring accuracy and timeliness of order fulfilment.
• Prepare shipping documents, packing slips, and labels for outgoing orders, ensuring compliance with regulations, customer requirements, and documentation standards.
• Process goods receipts/delivery notes on the system after physical acceptance of goods delivered.
• Coordinate with logistics providers, carriers, and freight forwarders to schedule pickups, deliveries, and transportation of goods, tracking shipments and resolving logistics issues as needed.
• Assist in inventory reconciliation and stock adjustments, documenting inventory movements and transfers in inventory management systems and maintaining accurate records.
• Perform physical inventory counts, cycle counts, and stock checks to ensure accuracy of inventory records and reconcile discrepancies between physical stock and system data.
• Ensure proper categorization of stores and stores neatly packed in sequence.
• Investigate and resolve stock discrepancies or delivery issues.
• Assist in conducting regular safety inspections, equipment checks, and preventive maintenance activities on warehouse equipment, reporting any defects or malfunctions for repair.
• Monitor inventory levels and stock replenishment needs, alerting Manager of low stock levels, overstock situations, or potential stockouts to facilitate timely ordering and replenishment.

KEY PERSONAL ATTRIBUTES

• Trustworthy and honest.
• Pay attention to detail and maintain accuracy.
• Initiative.
• Self-motivated.
• Team player.
• Customer-service orientated.
• Good communication and interpersonal Skills.
• Problem-solving abilities.
• Physical fitness.

EDUCATIONAL QUALIFICATIONS

• Grade 12; and
• NQF 6 National Diploma in Logistics, Warehouse Management or equivalent.

KNOWLEDGE AND EXPERIENCE

• A minimum of 3-5 years store or warehouse operations experience.
• Understanding of PFMA, Treasury regulations and GRAP.
• Knowledge of warehouse management/stores control computer systems or programs.
• ERP system will be advantageous.
• Computer literate (MS Office Suite).
• Sound logistics operation skills.
• Knowledge of Health and Safety procedures.