Debtors Administrator: Allocations at Mayfly Agri (Pty) Ltd

• A well-established agrochemical manufacturer is seeking a detail-oriented and customer-focused Debtors Administrator: Allocations to join its Finance team. The successful candidate will be responsible for accurately allocating receipts, maintaining reconciled debtor accounts, and supporting critical accounts receivable processes, particularly for Co-Op and Distributor accounts.

Minimum requirements for the role:

• Must have a National Senior Certificate (Matric) with a relevant tertiary qualification or diploma in Credit Management, Finance, or a related field; A certificate in Basic Accounting will be advantageous
• Minimum 2 - 3 years' experience in a financial environment as a Debtors Administrator or Debtors Clerk
• Experience working with Co-Op accounts will be advantageous
• Experience using Syspro is essential
• Knowledge of basic accounting and FICA requirements will be advantageous

The successful candidate will be responsible for:

• Processing and allocating all receipts within the Accounts Receivable module.
• Ensuring payments are accurately allocated against the correct customer accounts and invoices.
• Reconciling Co-Op and Distributor accounts to maintain financial accuracy.
• Executing EDI processes for relevant Co-Op accounts.
• Conducting credit vetting when required.
• Assisting with the maintenance and updating of customer account information.
• Processing credit applications and opening new accounts in Syspro.
• Managing requests for Co-Op sub-accounts and COD accounts.
• Collecting and verifying documentation required for credit assessments.
• Supporting the annual review of customer credit limits.
• Responding professionally to customer and Crop Advisor queries.
• Escalating debtor-related concerns to Management where necessary.
• Assisting with the preparation, distribution, and reconciliation of invoices and statements.
• Supporting month-end activities and ensuring compliance with internal controls.
• Participating in internal and external audit processes.
• Providing back-up support to other Debtors Administrators as required.
• Adhering to all SHEQ policies and procedures.
• Reporting non-conformances and assisting in implementing corrective actions.
• Supporting audit requirements and document control processes.
• Maintaining debtor master data and supporting debt collection activities.
• Applying effective problem-solving techniques to financial and customer account issues.
• Prioritising workloads to meet deadlines and business requirements.
• Performing reasonable ad hoc duties as required.