Debtors Clerk (E-billing) at KISCH IP

Overview

• We have an immediate opening for a Debtors Clerk (E-billing) in the Finance department. This position is ideal for an individual who is reliable, energetic, able to prioritise work efficiently, meticulous, has good verbal and written communication skills, and deadline-driven.
• Do these characteristics describe you? Are you able to work autonomously? If yes, we want to hear from you.

Key responsibilities of the Credit Controller will include, but not limited to:

• Set up and maintain vendor sites for new matters, new timekeepers, new and revised portal budgets, and ongoing rates and/or other portal requirements;
• Ensure accurate preparation of LEDES files on invoices received for submission
• Maintain and update the Excel spreadsheets with prepared invoices received for submission;
• Submit monthly electronic invoices to the firm clients, ensuring all clients and firm guidelines are followed during submission;
• Liaise between the firm, billing fee earners, secretarial staff, and clients regarding ebilling queries when required;
• Identify and correct rejected invoices and other issues as they arise so that electronic invoices are properly submitted and accepted by clients.
• Sending both confirmation/approval or rejection received from the clients and portals to the relevant staff to action;
• Interact and educate timekeepers and secretaries to preclude future issues, to expedite the acceptance of electronic invoices where necessary;
• Reconcile accounts with statements at month-end to ensure that no invoices are excluded from submission;
• Reconcile accounts monthly with statement by completing the statuses of Invoices – E.g., Paid, Approved, Pending Approval, Rejected;
• Ensuring that all rejected invoices are resolved within the correct timeframe and resubmitted;
• Submit month-end detailed report to management;
• Ensure compliance with ISO policies and procedures in all billing processes.
• Ensuring all statements are saved on Patricia support
• Completing and management of vendor forms.

Minimum requirements:

• Grade 12 (Matric);
• Financial qualification advantageous
• Patricia (advantages)
• Elite (advantages)
• MS Office
• Solid computer literacy a must.
• Excellent administration skills.
• 2+ years’ Credit Control and/ Debtors experience.
• Excellent communication skills with individuals at all levels (verbal and written);
• Ability to prioritize work efficiently.
• Deadline driven.
• A strong sense of teamwork.
• Ability to maintain composure during stressful situations occurring as a result of
• workloads and / or deadlines;
• Use initiative and follow through on tasks.
• Good interpersonal skills.
• Able to maintain an orderly working environment.
• Punctual, flexible and reliable
• Ability to work in a team.
• Good work ethics.