Depot Management Trainee x 5 at Engen

Purpose of the Job

To undergo trainee management programme, serving as a feeder to the Logistics & Distribution key and critical roles with focus on managing the operations, storage, handling and bulk distribution process of petroleum products in a most cost-effective manner and with consideration to HSEQ to effectively support marketing objectives, thereby contributing to the optimization of profit opportunities.

Key Accountabilities

COST CONTROL & BUDGET MANAGEMENT

• Assist in determining project forecast for year ahead and manage budget 
• Tracking of OPEX spend and manage cost control processes
• Generate expense report with variance analysis and governance issues including report submission
• Manage expenses and how it should be kept within agreed budget and provide timeous report analysis
• Coordinate administration and related activities in accordance with policies and procedures

INVENTORY MANAGEMENT

• Familiar with receipt, storage, handling, and distribution process complies with OHSE Act, Standing instructions. 
• Understand Audit reports and their compliance to the policies and procedures
• Prepare exchange balances with OOC for receipts and accommodation arrangements are managed

BUSINESS CONTROLS

• Reconciliation of Fixed Asset Register and Inventory Balances and ensure they are valid, accurate and complete 
• Completeness of income and adherence to business controls and procedures
• Utilisation of systems and equipment according to design specifications
• Record ongoing analysis of outputs, identification and implementation of agreed opportunities
• Understanding of audit processes and objectives and ensure compliance with policies and procedures
• Understanding of legislative requirements and compliance and adhere to company standards and procedures & local by-laws

STAKEHOLDER & COMPLIANCE MANAGEMENT

• Engage internal customers and stakeholders on service delivery needs as per SLA's 
• Understanding of external stakeholder engagements and learn to consult with all stakeholders to determine timelines
• Understand and communicate HSEQ procedures and ensure compliance to HSEQ policies and procedures

TRANSPORT MANAGEMENT

• Cost efficient and safe operating environment through managing performance
• Understanding of compliance with 3rd parties within operating standards and procedures
• Familiarisation with approved maintenance plans and ensure they are in place and executed according to industry standards
• Understanding of Engineering audits and ensure full compliance with agreed standards
• Adherence to standard procedures and ensure that action items are attended to by agreed deadlines

CONTRACTUAL MANAGEMENT & AGREEMENTS 

• Understanding of 3rd party agreements to ensure Terminal operations compliance with agreements 
• Site Management efficiency ensuring safe working and operating environment 

Minimum requirements

• NQF Level 7 (Degree in Engineering/ Supply Chain/ Logistics/ Operations/ Product Management)
• 3 years Depot Operations experience including Transport and Inventory or Asset Management
• Knowledge of relevant HSEQ Regulations and Acts
• Advantageous
• Petrochemical industry experience