Deputy Director- Accounts Payable at Gauteng Department of Health

Requirements :

• A Matric Certificate and a BCom Degree in Accounting/Financial/Business Management (NQF level 7 qualification as recognised by SAQA). Five (5) years' experience in finance of which three (3) years must be at an Assistant Director Level. Valid driver’s license. Understanding and application of PFMA and Treasury Regulation. Knowledge of BAS and SAP.

COMPETENCIES:

• Computer Literacy, Good Presentation skills, excellent written and verbal communication skills, report writing skills. Time management, management of people, Innovative, Team Player and flexible, Client Orientated, Influential and strategic, management information knowledge, policy development, financial accounting systems and procedures in line with relevant legislation, regulations, frameworks and departmental policies and procedures.

Duties :

• Execute follow-up on outstanding invoices, credit notes, etc. with relevant official (verbal follow up to be done by a confirmatory email). Account for all invoices uploaded and processed by the Accounts Payable Unit. Reconcile the payment proposals with disbursement reports after each payment run and follow up on payments that did not go through the run. Ensure that all payments that have been rejected (EBT Rejection) at the bank due to invalid bank accounts are re-issued on time.
• Ensure that proof of payments is sent to all the paid suppliers after each payment run. Investigate reasons for non- payment within 10 days and prepare a monthly report. Ensure payments are processed and approved according to the delegations. Approval of sundry payments in line with delegations. Ensure payments are supported by relevant supporting documents.
• Ensure payments are processed and paid within 30 days in line with the provincial target (GPG). Ensure monthly supplier payment reports are submitted to the Director, Chief Director and CFO for review, sign off and approval. Provide any relevant information requested by different stakeholders on payment of suppliers.
• Engage with Budget to assist in ensuring funds are available on the bank account for payment of suppliers. Manage audit queries from all authorised audits and queries from Legislature. Attend to auditors requests and ensure submission of information requested by auditors on time.
• Review information to be submitted to auditors and ensure its correct. Handling and resolving all financial reporting and Accounts Payable queries and Adhoc responsibilities. Management of the petty cash flow and ensure petty cash is always available for small office purchases. Ensure all petty cash purchases are supported by relevant supporting documents. E
• nsure safe keeping of petty cash purchases documents. Ensure request for petty cash purchases are in line with the petty cash policies. Review of monthly petty cash reconciliation. Ensure monthly petty cash reconciliation is signed by the Director of the unit. Regular petty cash counts and petty cash spot checks as and when required/needed. Ensure end users return slips/proof of purchases for petty cash issued, in time. Replenishment of petty cash.
• Avail petty cash documents requested by the auditors at all times. Attend to issues and findings raised by the relevant Treasury and Audit Committee on the IFS and AFS. Ensure all suspense accounts are cleared before month end and year end closure (especially the account that must zero balance).
• Supervise the process of ensuring that all BAS exceptions are cleared. Management of staff. Oversee and manage that all officials under your authority have performance contracts and reviews are done on a quarterly basis. Evaluate and monitor performance and appraisal of employees. Ensure capacity and development of staff.
• Enhance and maintain employee’s motivation and cultivate a culture of performance management. Manage leave for the employee reporting to the position and ensure unit deadlines are met.

Closing Date : 13-03-2026