Deputy Registrar of Seafarers Grade: D1 at South African Maritime Safety Authority

KEY PERFORMANCE AREAS

• To assist the Registrar with certificates of competency, proficiency, endorsements, certificates of equivalency and ensure that they are issued in accordance with the Act and reflect the competencies of the seafarers.
• Ensure that Registers are secured, backed-up and updated continually.
• Advice and assist with Investigation of fraudulent certificates of competency, proficiency, and endorsements.
• Advise and assists the Registrar on matters dealing with changes and improvements in operating procedures, in corrective or preventive action. Coordinate the implementation of operation changes and procedures.
• Ensure that the services provided conform to the written operation procedures.
• Develops and recommends operating/administrative/procedural changes.
• Assist in the formulation and implementation of departmental policies, practices and programs coordination and make recommendations to increase effectiveness and efficiency within the department.
• Ensure that all findings related to any Audit is properly and timeously closed out and identify the root causes of any findings to prevent any reoccurrence.
• Coordinate the work activities of any assigned employees, prioritizes and coordinates work assignments, reviews for accuracy and recommends improvements in workflow, procedures.
• Assist in the formulation and implementation of departmental policies, practices and programs coordination and make recommendations to increase effectiveness and efficiency within the department.
• Ensure that all findings related to any Audit is properly and timeously closed out and identify the root causes of any findings to prevent any reoccurrence.
• Coordinate the work activities of any assigned employees, prioritizes and coordinates work assignments, reviews for accuracy and recommends improvements in workflow, procedures.
• Manage the Registry team on day-to-day, creating succession to key roles and enhancing departmental capability.
• Lead the development of internal training and development programs.
• Cultivate productive working relationships through the promotion of cross functional collaboration and teamwork.
• Provide clear direction on shared and departmental goals, including key performance indicators - translating and prioritising each through performance management.
• Resolve employee grievances withing a specified timeframe.
• Address poor behaviour through the Disciplinary and Grievance procedures with the guidance of Human Capital.
• ​Cultivate positive behaviour in accordance with SAMSA Values.

 MINIMUM REQUIREMENTS​

Qualifications

• Diploma/Degree in Maritime Studies
• STCW Certificate of Competence an advantage at operational or management level.

 Knowledge and Experience

• Previous supervisory experience preferably in a related field
• Three (3) years of experience at supervisory/management level
• Three (3) years’ experience in the Maritime Industry and dealing with seafarer-related matters.

 Competencies

High levels of competence on the skills below is a requirement:​

• Sound knowledge of Maritime Legislations and IMO Conventions and Protocols as amended wrt seafarers and fishers.
• Technical knowledge of the following acts and regulations:
• SAMSA Act, 1998 (Act No. 5 of 1998) as amended.​
• Protection of Personal Information Act.
• ​Merchant Shipping Act, 1951 (Act No 57 of 1951) as amended.

​Promotion of administrative justice Act 3 of 2000.

• Merchant Shipping (Certification, Manning, and Training) Regulations 2021, as amended.
• Merchant Shipping (National Small Vessel Safety) Regulations 2007, as amended.
• Maritime Labour Convention 2006.
• Seafarer’s identity Documents Convention (Revised) 2003 (No.185).
• ​Practical knowledge of quality assurance.
• Skilled at supervising a multidisciplinary team including standards & compliance, qualification & licensing, port regulatory & emergency response, enforcement & compliance, maritime security/safety, quality assurance and corporate service.
• Well-developed written and oral communication skills, interpersonal skills, and the ability to communicate effectively.
• Planning and organisation skills.
• Sound analytical and problem-solving skills.
• Research skills.
• Conflict management.
• Computer Literacy (MS Word, MS Excel, MS Power point, BI software).
• ​Practical knowledge in shipping.​