Documentation Specialist at NOV

Job Description

• Are you meticulous, organized, and passionate about supporting technical operations? NOV is looking for a Documentation Specialist to join our team and ensure the accurate, efficient delivery of product documentation for our repair and project activities.
• In this role, you’ll collaborate with internal departments and vendors to compile, verify, and manage technical and commercial documentation that supports our repaired products. You’ll also maintain precise records within our Document Management System (DMS) and contribute to smooth project execution across teams.

What You’ll Do

• Compile and manage documentation such as parts/equipment traceability records, Certificates of Conformance (COCs/SOFs), and PIB check sheets.
• Create and maintain project-specific documentation, including Bills of Materials (BOMs) and Master Parts Lists.
• Track and control documentation for internal and vendor deliverables to ensure project requirements are met.
• Facilitate signoffs and liaise with Certifying Authorities to meet all documentation deadlines.
• Compile and issue databooks within the DMS and maintain document logs.
• Support Quality Assurance teams by preparing reports, ensuring document consistency, and reviewing project files.
• Perform administrative and recordkeeping tasks to support departmental operations.

What You Bring

• Relevant qualification in Quality Assurance or a related field.
• At least 3 years’ experience in a Quality Assurance or Manufacturing environment.
• Knowledge of manufacturing inspection processes, engineering documentation, and document management systems (DMS).
• Familiarity with NOV equipment is an advantage.
• Strong computer literacy, particularly in Microsoft Excel.
• Excellent attention to detail, time management, and organizational skills.
• Ability to work independently and as part of a collaborative team.