E-Maintenance Administrator at bp

Job Description

• Reporting to the National Maintenance Manager: Fuels Sales, the role is primarily responsible to fully support the Maintenance Team for driving the change (and embedding of that change) from reactive to proactive maintenance, ensuring continuous improvement in reliability and resource optimisation of Planned Maintenance delivery and supporting standards. 
• The E-Maintenance Administrator is responsible for ensuring that the scheduling, documentation, follow up work is done to be able to give assurance of appropriate and effective maintenance planning.
• This role contributes to the efficiency of preventative maintenance and added services to support fuels sales.
• This role owns the relationship with BP’s technology partners and works with Procurement to ensure new developments are achieved at the most cost-effective solution.
• Ensuring all Maintenance close out documents are sent to fixed assets for capitalization.
• Verify if all Projects Handover docs are uploaded by the Projects Team.
• Assist the business with documents (Calibration Certificates/COC) as and when need arise.

Job Responsibilities

• Champion the use of eMaintenance thus ensuring continuity of its use throughout Retail.
• Evaluate preventative maintenance job card feedback captured in eMaintenance, extract lessons learned and institutionalise with Retail maintenance Engineers.
• Set and run reports on planned work to be done, update the program, and raise follow up work to closure.
• Support Engineers with project management of specific projects related to maintenance work.
• Support the Maintenance Planner on all maintenance schedules and reports.
• Manages equipment storage, surplus equipment storage. Maintain and update assets at the storage location. Ensure the storage location is paid monthly.
• Support all Retail contracts – plans, reporting, monthly site updates. Escalate non-compliance.
• Control of preventative maintenance site list and produce monthly reports.
• Update asset register, asset life cycle, Maintenance projects tracker, record meeting minutes, manage the agenda and share with relative Teams.
• Interface with CCC (asset administration); Procurement (PR, PO, RFQ, Spares); New Projects, hand over documents; Reliability/ Maintenance Engineers; HSSE and Ops Excellence.

Educational background

• Business Degree or equivalent experience with experience in effective maintenance practices

Experience (years and nature)

• 2-3 years in petrochemical maintenance/operations.
• 1-2 years of proven systems and administration.