Ethics Specialist - Jan 2025 at ATNS

Overview

Management of Ethics: 

•  Implement a well-defined Code of Ethics, outlining expected behaviours and responsibilities, and ensuring alignment with the values and corporate objectives of ATNS; Review company policies to ensure integration with the ethics code of conduct; Formulate and implement appropriate policies, processes and practices to guide ethics and integrity management within the organization; Identify and undertake ethics management related projects to create awareness and understanding of the importance of ethics and integrity; 
• Participate in the development of clear and practical policies covering key ethical areas (e.g., conflicts of interest, anti-bribery); Conduct interactive training on ethical decision making, compliance, and the code of ethics; Implement and administer a confidential process such as the Whistleblower program for the reporting of misconduct by employees; Provide accessible platforms for employees to ask questions and raise concerns; Create a safe space for employees to raise concerns without fear of victimization; Regularly gather feedback to assess employee awareness of ethical conduct in the workplace.

Ethical Standards, Policies, Governance and Compliance:  

• Ensure that ethical standards governing employee behaviour are upheld within ATNS, and that relevant policies are in place and up to date; Provide ethically sound pragmatic, and independent advice and recommendations with regards to ethics issues; Contribute to the development and maintenance of confidential processes for the handling and processing of complaints and allegations;
• Contribute to the development and dissemination of corporate ethics statements, policies, processes, and supporting documents/acknowledgements; Review other policies to ensure consistency and integration with the company's ethics code and philosophy;
• Contribute to the development and implementation of processes for effective management of the  confidential hearing of employee issues related to ethics; Develop and manage the organisational Ethics Program, and escalate ethics related matters to the Ethics Manager for possible reporting to the Social and Ethics Committee when required; Identify ethics risks and develop and implement effective mitigation;
• Advise the company secretary on the company’s approach to managing ethics within the business and particularly in relation to the Board of Directors; Advise and work with various departments in the organisation to identify and develop appropriate and effective governance structures for effective decision making within ATNS.

 Audits and Investigations:.

• Promptly conduct investigations pursuant to complaints and allegations of ethical wrongdoing or conflicts of interest and maintain records thereof; Monitor and ensure that appropriate action is taken to address and resolve issues; Prepare written investigative reports as necessary; Recommend corrective action and monitor the implementation thereof; Oversee annual corporate governance audits conducted by Internal Audit to determine the state of the corporation and present findings to the Ethics Manager and Chief Governance, Risk and Compliance Officer; Provide the required supporting documents to enable effective auditing processes

Governance, Risk Management and Reporting: 

• Monitor and ensure compliance with the ATNS regulatory framework and relevant legislation in the management of ethics; Assist in conducting risk assessment and in the development of effective mitigation and ongoing management of identified risks; Develop training materials and conduct training of relevant employees on Ethics Management policies, processes and the Code of Conduct, as well as training on the handling of conflict-of-interest;
• Maintain up-to-date knowledge and understanding of corporate governance requirements, compliance and reporting responsibilities, and related legal benchmarks from state law; Manage timely compilation and submission of all the required reports (internal and external) to all statutory bodies to ensure compliance;
• Conducting ethical decision-making, conflict of interest-avoidance training, anti-corruption, anti-bribery workshops/ training for senior management on ethics issues and avoiding conflicts of interest; Educate the business units on corporate governance and ethics related issues and raise awareness across the organization;
• Assess the levels of awareness and perceived effectiveness of ethics management interventions within ATNS and make recommendations; Prepare reports on ethics-related activities, including compliance monitoring, investigations, and training initiatives; Maintain accurate records and documentation related to the ethics program, and ensure safekeeping of confidential documents.
• Stakeholder Relations Management:. Develop and maintain sound relationships with all key stakeholders to support collaboration and alignment; Establish, manage and participate in all key forums to ensure effective representation of the Ethics function.
• Financial Management:. Participate in the development of the Ethics budget; Assist in managing expenditure in line with business priorities and objectives

Minimum requirements

Formal Qualifications:

•  Bachelor’s degree in Law, Commerce, Corporate Governance, Risk Management, Compliance, or equivalent.
•  Ethics Officer Certification Programme or equivalent certification (Preferred).

 Experience:

•  A minimum of 3 years of experience in Ethics, Compliance, Investigations, or other related fields is required. 
•  Prior experience in an Ethics function or delivery of ethics training is highly desirable.