We are looking for a skilled Events Coordinator to help manage and execute an extensive global events list of both Third-Party Sponsorship and company hosted events.
The ideal candidate is meticulous and organized. They will be able to coordinate multiple moving parts under pressure and ensure that any last-minute changes or obstacles are handled with minimal disruption.
Responsibilities
Manage and execute the sponsorship events calendar and strategy.
Oversee the event budget and manage all subsequent POs and invoices.
Identify and negotiate sponsorship packages for relevant industry events.
End-to-end management of all events within designated regions, including but not limited to; arranging deliveries, branded items, briefing exhibiting stands design and presentation to brand team etc.
Use CRM system to track all events and ensure events data is being recorded accurately.
Work closely with sales and marketing team to create solid and measurable events KPIs.
Produce quarterly events report, ensuring KPIs are met, and events are producing a positive ROI.
End-to-end management of Apex Group hosted events such as seminars, summits, roundtables, and larger client events in key regions.
Briefing wider marketing team on upcoming events to ensure the relevant teams such as Digital, Social and Brand are informed as needed.
Creating event materials as needed such as registration pages, invites and managing RSVPs.
Skills and qualifications
Strong organizational and management skills
Comfort working in a fast-paced environment.
Ability to plan and execute projects with many moving parts and prioritize accordingly.
Ability to work autonomously across different time zones.
Capable of managing different senior stakeholders and building relationships across the business.
Preferred qualifications
Familiarity with marketing management software like Pardot
Creativity in crafting internal and external events
Ability to communicate and negotiate with external vendors and service providers.
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