Current Openings at Apex Group

The Role & Key Responsibilities:

• Assist the Senior manager to draft CDD processes and guidance's to assist the CDD team and business teams with CDD related matters.
• Assist with the management of the CDD team in the Johannesburg and Jersey offices by ensuring that they comply with all internal policies and processes.
• Allocate work to the CDD team members and ensure that the work is distributed evenly.
• Ensure that the work is allocated appropriately so that deadlines can be met.  Any delays must be communicated to the business teams.
• Collaborate with the business teams to ensure that onboarding and CDD is completed correctly and within the deadlines.
• Demonstrate an understanding of the CDD/AML procedures and ensure that high risk matters receive appropriate level of attention escalation and sign off.
• Participate in meetings with the business teams regarding CDD related matters in the absence of the Senior manager
• Guide and coach junior team members.
• Identify areas where processes can be improved and suggest these to senior management before implementing.
• Effectively communicate changes to CDD processes to the business teams by sending regular CDD guidance emails to the business teams.
• Assist the Senior Manager with updating the CDD manual annually or when there are legislative changes that may affect the CDD processes.
• Ensure that all day-to-day matters required to be completed are performed in a timely and satisfactory manner, including monitoring tasks and monitoring the email inbox for the Team and allocating the work accordingly.
• Present training to the business teams.
• Communicating with internal teams to ensure CDD collection is undertaken promptly.
• following up as necessary to manage outstanding CDD.
• Build and maintain collaborative relationships with the business teams.
• QC and verify all Console records (Jersey only)
• Manage the wet-ink process (Jersey only)
• Submit monthly KPI trackers by 7th of each month to the management team in SA (SA only).
• Keep abreast of the changes in legislation/regulations and ensure that when internal policies and processes are updated that the changes are implemented immediately.
• Participate in planned activities that are appropriate for your own development.
• Assist with other duties to support the Senior Members of the Apex Compliance Function from time to time.
• Be willing to undertake or assist in any project work that is identified and be willing to get involved with Apex Group initiatives in relation to regulatory issues, liaising with Senior Members of the team as and when required.
• Be able to assist other team members where required

Skills Required:

• knowledge of the Financial Services (Jersey) Law 1998, any orders issued under the Law.
• knowledge of the Code of Practice for Trust Company Business.
• knowledge of the Code of Practice for Fund Services Business.
• knowledge of the Jersey Anti-Money Laundering legislation and any orders issued under those laws.
• knowledge of the Handbook for the Prevention and Detection of Money Laundering and the Financing of Terrorism.
• awareness of personal obligations and those of the relevant persons under the laws mentioned above as well as the Terrorism Law, the Directions Law, Terrorist Sanctions Measures.
• excellent communication skills.
• be well organized.
• have the flexibility and adaptability to undertake a variety of tasks at short notice if required.
• self-motivated and capable of prioritizing workloads as required.
• be proactive in your approach; and.
• have a good working knowledge of Microsoft products, in particular Outlook, Word and Excel as well as having the capability to quickly assimilate working with Apex’s key databases some of which are bespoke.

Experience Required:

• It is preferable that you have an understanding of Jersey’s financial regulations and AML/CFT Framework and have at least 3-5 years’ experience with performing Compliance / AML/CFT roles within a regulated financial services business though training will be undertaken for those individuals who do not have experience and have not worked in Compliance / AML/CFT roles.
• Will either hold or be willing to work towards a relevant compliance qualification (as determined by Apex).
   

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Job Description

Role summary: 

• We are seeking a Senior Administrator, to provide administration and Company Secretarial services to a client portfolio under the direction of an Assistant Manager, ensuring all relevant statutory obligations are met. The role is client facing, with the Administrator required to act as the first point of contact for clients, intermediaries, C-Suite executives and other third parties. The role will require the Administrator to build an understanding of their client structures and the regulatory environment in which they operate. The role would be suited to an individual with an interest in developing their knowledge in the fields of Corporate Governance and Company Law.

Key responsibilities:

• Provide daily support and guidance to junior members of staff, providing on the job training and acting as first reviewer of work produced;
• Ensure that all statutory filing is completed in accordance with deadlines set out in relevant legislation;
• Ensure minute logs are maintained accurately and updated in a timely manner as required;
• Lead training sessions to other members of staff on topics as agreed with Assistant Manager;
• Ensure statutory records (Register of Members, Register of Directors etc.) are accurately maintained at all times;
• Telephonic attendance at board meetings and first review of minutes following quarterly board meetings;
• Co-ordinating full board meeting process, from preparation of board packs through to timely signing of minutes and updates of action point logs;
• Ensure actions noted in board meetings are completed in a timely manner;
• Ensure timely signing of minutes following meeting, in accordance with pre-agreed deadlines;
• Manage billing process on agreed clients and identify opportunities to bill outside of client’s fee agreement;
• Assist with the co-ordination of reoccurring and ad-hoc projects, requiring input from the Debt team and ensure completion in line with pre-agreed deadlines;
• Act in the best interests of the division by supporting team members.

Skills / experience:

• Holding or studying towards a professional qualification such as ICSA, CSSA or equivalent;
• Minimum of 3 years’ experience in a Company Secretarial or fund administration role;
• Minute writing experience;
• Proficient user of Microsoft Office Suite;
• Excellent interpersonal skills, experience in supervising others preferable, but not essential;
• Experience operating in a team environment;
• Excellent attention to detail and high levels of accuracy;
• Excellent communication and organization skills;
• Learn and understand Luxembourg’s legal and regulatory requirements, over time;
• Acquire an understanding of Private Debt through continuous professional development;
• Motivated and driven.

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Role summary:

• We are seeking an Administrator, to provide administration and Company Secretarial services to a client portfolio under the direction of a Senior Administrator and Assistant Manager, ensuring all relevant statutory obligations are met. The role is client facing, with the Administrator required to act as the first point of contact for clients, intermediaries, C-Suite executives and other third parties. The role will require the Administrator to build an understanding of their client structures and the regulatory environment in which they operate. The role would be suited to an individual with an interest in developing their knowledge in the fields of Corporate Governance and Company Law.

Key responsibilities:

• Organization and attendance of board meetings;
• Drafting of minutes following board meetings;
• Ensure relevant filing deadlines are met;
• Maintain statutory records such as Register of Directors and Register of Members;
• Take responsibility for updating minute logs, director's attendance registers and action point logs;
• Ensure relevant actions following board meetings are completed on a quarterly basis;
• Develop a relationship with clients and understand their requirements;
• Develop a relationship with intermediaries that provide services to the client and understand their involvement in client structure;
• Preparation of payments and following through on their successful completion;
• Collation of Client Due Diligence (CDD) and developing an understanding of relevant Anti-Money Laundering (AML) requirements;
• Preparation of documentation for signature; 
• Ad-hoc administrative tasks as required.

Skills / experience:

• A minimum of 2 years’ experience in a professional environment, with a preference for financial services or law
• Experience in a highly deadline driven environment;
• Previous minute taking skills advantageous;
• Working knowledge of Microsoft Office (word, excel and outlook);
• A basic understanding of AML requirements;
• A working knowledge of Company Law and Corporate Governance advantageous;
• Excellent communication skills, both written and verbal;
• Excellent organisational skills;
• Excellent attention to detail and accuracy;
• Ability to obtain data from a number of sources and interpret accordingly; 
• Ability to work in a team environment, including with colleagues in other jurisdictions.

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• We are looking for a skilled Events Coordinator to help manage and execute an extensive global events list of both Third-Party Sponsorship and company hosted events.
• The ideal candidate is meticulous and organized. They will be able to coordinate multiple moving parts under pressure and ensure that any last-minute changes or obstacles are handled with minimal disruption.

Responsibilities

• Manage and execute the sponsorship events calendar and strategy.
• Oversee the event budget and manage all subsequent POs and invoices.
• Identify and negotiate sponsorship packages for relevant industry events. 
• End-to-end management of all events within designated regions, including but not limited to; arranging deliveries, branded items, briefing exhibiting stands design and presentation to brand team etc.
• Use CRM system to track all events and ensure events data is being recorded accurately.
• Work closely with sales and marketing team to create solid and measurable events KPIs.
• Produce quarterly events report, ensuring KPIs are met, and events are producing a positive ROI.
• End-to-end management of Apex Group hosted events such as seminars, summits, roundtables, and larger client events in key regions.
• Briefing wider marketing team on upcoming events to ensure the relevant teams such as Digital, Social and Brand are informed as needed. 
• Creating event materials as needed such as registration pages, invites and managing RSVPs.

Skills and qualifications

• Strong organizational and management skills
• Comfort working in a fast-paced environment.
• Ability to plan and execute projects with many moving parts and prioritize accordingly.
• Ability to work autonomously across different time zones.
• Capable of managing different senior stakeholders and building relationships across the business.

Preferred qualifications

• Familiarity with marketing management software like Pardot
• Creativity in crafting internal and external events
• Ability to communicate and negotiate with external vendors and service providers.
• Familiarity with CRM system