Executive Assistant at Artscape Theatre Centre

Purpose:

• Manages various aspects of work in the Office of the CEO and provides professional administrative support.

Main Duties:

• Administering all correspondence, documents and reports
• Managing the diary and public interface of the CEO
• Plans and executes social functions as required by the CEO
• Liaising with clients (internal and external) as required by the CEO
• Assisting to coordinate certain Public Relations functions as required by the CEO
• Ensures that a database of key stakeholders is created and maintained
• Ensures that key stakeholders are advised of any matters requiring urgent attention
• Responsible for projects / events management as required by the CEO
• Analyses business performance and related statistics for inclusion in consolidated reports
• Researches, compiles and formats information into spreadsheets
• Responds to executive requests for documentation and information relating to analysis and reporting
• Ensures that information systems are in place to access/record new information
• Attends strategic / stakeholder meetings on behalf of CEO
• Analyses and assist the Executive in managing priorities

Educational Requirements

• Matric (Grade 12)
• Relevant Tertiary qualification
• A minimum of 5 years relevant experience
• The successful candidate would be computer literate especially in MS Word, Excel and PowerPoint

Further Requirements

• The candidate will possess exceptional communication skills with the correct writing style for various situations
• The ideal candidate is a conceptual and analytical thinker who can take the initiative in building partnerships
• Be prepared to work flexible hours
• Candidate must be articulate in two or three of the Western Cape’s predominant languages
• (i.e. English, Afrikaans, IsiXhosa) with English being the required language