Executive Assistant at Sanlam Group

What will you do?

• The Executive Assistant will provide high-level secretarial, administrative, and organizational support to EXCO members, ensuring efficiency in daily operations. This role requires exceptional discretion, professionalism, and the ability to manage multiple priorities in a dynamic environment.

Key outcomes

The following outcomes will be expected from the Executive Assistant:  
Executive Support:

• Provide confidential secretarial and administrative assistance to EXCO members.
• Manage correspondence, communications, and information flow on behalf of executives.

Diary & Travel Management:

• Efficiently coordinate and manage executive schedules, including appointments and meetings.
• Arrange local and international travel, including flights, accommodations, and itineraries.

Meeting Coordination & Documentation:

• Schedule and organize meetings, presentations, functions, and conferences.
• Coordinate board meetings, including compiling and distributing board packs.
• Prepare reports, including the Chief Executive report.
• Accurately record and distribute meeting minutes.

Administration & Office Management:

• Handle incoming client queries, redirecting or resolving them as required.
• Manage invoice processing and payments.
• Oversee email, document management, and general office administration.
• Ensure efficient telephone and task-specific administrative support.

Stakeholder & Client Liaison:

• Serve as the primary point of contact between EXCO members and internal/external stakeholders.
• Build and maintain strong professional relationships.

Ad Hoc Tasks:

• Assist with finance-related administrative tasks.
• Support various projects and initiatives as required.

What will make you successful in this role?
Qualifications and experience

• Matric / Grade 12
• A Secretarial Diploma or similar qualification 
• Minimum of 5 years in a Personal Assistant capacity at Executive Management level in the Financial Services environment
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint, Internet)