Executive PA: Bloemfontein at FS Personnel Recruitment

Minimum Requirements:

• Grade 12
• Minimum 3–5 years’ experience as a Personal Assistant, Executive Assistant, or Office Administrator.
• Financial administration experience. (Debtors/Creditors etc.)
• Pastel Experience (Will be beneficial)
• Excellent computer literacy (MS Word, Excel, Outlook).
• Fully bilingual in Afrikaans and English (verbal and written).
• Valid driver’s licence and own reliable vehicle.
• Professional, trustworthy, discreet, and highly organised.
• Ability to multitask, prioritise, and work independently.
• Willingness to assist with both business and personal responsibilities for the Director.
• Flexible with working hours when required.
• Must be willing to prepare meals and refreshments for the Director during the workday.
• Bottom of Form

Duties and Responsibilities:

• Provide comprehensive administrative and personal support to the Director.
• Manage the Director’s diary, appointments, meetings, and travel arrangements.
• Screen and manage incoming calls, emails, and correspondence.
• Prepare documents, reports, presentations, and meeting packs.
• Run personal and business-related errands as required.
• Assist with personal appointments, reservations, and general household or lifestyle-related administration.

Administration:

• Maintain an organised filing system (electronic and manual).
• Draft correspondence, letters, and general business documentation.
• Order office supplies and ensure smooth day-to-day office operations.
• Liaise professionally with clients, suppliers, and service providers.
• Perform general office administration and ad hoc duties.

Finance & Accounts:

• Process invoices, receipts, and supplier documentation.
• Assist with debtor and creditor administration.
• Capture financial transactions on Pastel.
• Reconcile accounts and assist with general bookkeeping functions.
• Prepare financial reports and schedules for management.
• Assist with banking, petty cash, and payment processing.
• Support the Director with various financial and administrative tasks.

General Support:

• Coordinate vehicle servicing, maintenance, and licensing where required.
• Ensure confidential handling of sensitive business and personal information.
• Provide administrative support across various departments as required.
• Assist with special projects and any additional duties assigned by the Director.