Executive Personal Assisant at CLS Human Capital Specialists

Introduction:
The organisation is seeking an experienced and highly organized Executive Personal Assistant to provide comprehensive support to the CEO. The successful candidate will the CEO’s schedule, coordinate meetings, handle correspondence, and perform various administrative tasks to ensure the efficient operation of the executive office. The ideal candidate will have excellent communication skills, a proactive approach, and the ability to maintain confidentiality and professionalism at all times.

Minimum applicable work experience (years):

• 5+ years of experience as an executive assistant, or in a similar role supporting senior executives

Other requirements (essential):

• Experience in taking meeting minutes
• Experience in report writing
• Should have experience operating at board-level
• Experience with doing travel arrangements

Characteristic requirements:

• Highly organized with excellent time management skills
• Strong interpersonal and communication skills, both oral and written
• Ability to handle sensitive and confidential information with discretion
• Professional demeanor and appearance
• Strong attention to detail
• Proactive and able to anticipate needs
• Ability to work independently and as part of a team
• Flexibility and adaptability to changing priorities
• Strong problem-solving skills
• Ability to work well under pressure and meet tight deadlines

Responsibilities:

• Coordinate travel arrangements, including booking flights, accommodation, and transportation.
• Provide high-level administrative support to the CEO, including managing the CEO’s calendar, scheduling appointments, and coordinating meetings.
• Screen and direct phone calls and distribute correspondence.
• Prepare meeting agendas and follow up on action items.
• Liaise with internal and external stakeholders on behalf of the CEO.
• Assist with personal tasks and errands as needed.
• Handle special projects and assignments as directed by the CEO.
• Ensure the smooth operation of the executive office, including maintaining office supplies and equipment.

Working conditions:

• Office-based role.
• Availability outside standard working hours may be required to accommodate the
• CEO’s schedule and urgent requests.