Executive Personal Assistant - Contract at talentCRU Proprietary Limited

About The Job

• Start Date: 07 September 2020
• End Date: 31 March 2021
• Location: Vodacom – Corporate Park – Midrand

“Manage the business administration and project support function within the office of the CFO and serve as the primary point of contact for this office.
Administrative Support:

• Real time email management and prioritisation; CFO message management and telephone screening; Guest reception; Manage and facilitate the CFO’s calendar to arrange appointments, meetings and conferences; Prepare, review, proofread and edit documents prepared for the CFO signature; Ensure that the CFO is well prepared for meetings; Devise and maintain office management systems, including data management and filing; Administrative support during meetings in terms of accurate minute taking; Document compilation and/or consolidation in line with various submission requirements; Provide administrative support for the completion of documentation for Board agenda items, Audit Committees etc.; Draft and complete reports that may require input from all departments and is presented to the Executive.

Budget and Expense Management:

• Assist the CFO with budget OPEX and CAPEX budget administration for their cost centre; Ensure that expenditure documentation is checked and prepared in accordance with policies and procedures; Ensure that tax invoices and receipts are collected for payment purposes; Expenditure to be reconciled in accordance with source and reference data; Process reconciliations and payments within turnaround time; Process expense reports; Budget transfers
• Travel Management: Manage all travel for local and international trips; Prepare the CFO’s itinerary for all trips; Responsible for all travel logistics i.e. visa applications, hotels, flights, meetings, transport, Forex.

Event Management:

Event management for all functions hosted by the CFO office for their cost centre; Responsible for all logistical arrangements for events, conferences, team builds, workshops, seminars etc. which includes:

• Venue booking and preparation
• Confirmation of speakers
• Attendance of delegates
• Preparation of agenda
• Preparation of presentations
• Sourcing promotional items and branded gifts

Project Management: Carry out specific projects and related research; Work with project teams; Project coordination on demand”

Criteria: 

• Must have a minimum of 5+ years’ experience working as an Executive Personal Assistant.
• Relative Degree or Diploma
• Previous SAP Experience
• Previous experience working in telecoms industry, would be beneficial