Export Administrator at AECI Limited

Purpose of the job

• The coordination of all export inquiries and export orders by processing quotations; pro-forma invoices; export order instructions and liaising with relevant company functions and outside service providers to ensure that all export documents are fully prepared in accordance with import country, customer and company requirements and that the export is undertaken by the most appropriate and cost effective mode of transport.

Required outputs; functional 

• Is in daily contact with external and internal customers and responds to enquiries within a set time frame.
• Calculates and submits quotations / pro-forma invoices to customers worldwide.
• Finds suitable freight rates after analyzing cargo that needs to be despatched
• Investigates each country and customer requirements before orders are issued.
• Calculates volumes and prices consignments when compiling instructions for Export orders
• Plan and co ordinate all airfreight. Or dispatch by Road
• Maintains data base for Logistical costs for seafreight and airfreights  on the S drive
• Maintains  and control all reports for incoming and outgoing orders
• Involved in all major project to new sites.
• Knowledge of Incoterms and International Shipping and forwarding requirements
• Marine and export insurance practices.
• Export sales practices and procedures.
• International export documentation requirements (for importing country specific – translations, notary public certifications etc)
• International Air Transport (IATA) requirements for the transport of dangerous goods.
• International packaging requirements.
• Country requirements for hazardous goods.
• SA Foreign exchange requirements
• International banking procedures.

Requirements 

Qualification and Expertise Required(Must)

• Matric/Grade 12
• Diploma/Degree  in Freight and Logistics, Supply Chain Management, International Trade , Business Administration  or Equivalent
• Knowledge of SAP
• Proficient in Microsoft Office
• Valid Drivers Licence
• Medically Fit

Qualification and Expertise (Advantageous)

• Certification in export or customs practices (eg, Export Compliances , customs clearance)

Competencies

• Customer Service
• Ability to work under pressure
• Good written and oral communication
• Attention to detail
• Problem solving
• Deadline driven
• Strong organizational and time management skills
• Budget and cost control
• Computer skills