Exports Sales Coordinator (Gauteng - Rosebank) at Enaex Africa

Description

• Plan and schedule the team’s activities by coordinating shipment timelines, reviewing order schedules, identifying potential delays, and resolving conflicts to ensure on time delivery to international and local customers.
• Coordinate export documentation processes with relevant stakeholders by ensuring that commercial invoices, packing lists, certificates of origin, and all other required documents are prepared and shared with customers in a timely manner, while maintaining full compliance with international trade regulations and customs requirements.
• Oversee exports bookings by coordinating with stakeholders responsible for arranging transport, securing space with carriers, and confirming shipment details, ensuring all activities are completed in line with delivery schedules and customer requirements.
• Maintain accurate export records and compile reports by tracking shipments, monitoring key performance indicators, and ensuring all documentation is filed in accordance with company and regulatory requirements.
• Support system related activities including SAP, Procure-to-Pay, Ariba, MRP, and Data Stewardship by capturing data accurately, resolving issues, assisting team members, and ensuring data integrity across systems.
• Follow export rules and guidelines to ensure shipments meet company and legal requirements.
• Coordinate meetings by booking venues, organising documentation, arranging catering, and setting up required technology ahead of time.
• Manage team training logistics by sourcing and confirming training options, identifying required attendees, arranging venues and materials, communicating details to the team, and maintaining accurate training records in line with filing protocols.
• Coordinate travel, accommodation, and car hire for the team by working with approved travel agents, confirming requirements, managing changes, resolving issues, verifying booking accuracy, and compiling necessary travel documents in accordance with policy.
• Provide general administrative support to the export function by responding promptly to queries, maintaining organised records, and ensuring all export activities are completed within required timelines.
• Implement the unit operations plan by understanding key activities, projects, and performance indicators; communicating objectives to relevant stakeholders; and monitoring execution on a daily basis.   
• Monitor the implementation of unit business processes by monitoring compliance, identifying process anomalies, and executing corrective actions as required.  
• Monitor expenditure within budget by understanding cost components, approving spend in alignment with financial policies, and conducting monthly reviews. 
• Ensure effective implementation of SHE by delivering comprehensive training, completing training programs, and addressing any identified gaps or non-compliance.
• Build and maintain productive relationships with internal and external stakeholders by facilitating regular communication, exchanging feedback, and supporting collaboration. 
• Contribute to team success by participating in team activities, identifying support needs, offering assistance, and actively engaging with team members daily.

Requirements

• MS Office software and SAP
• Shift / Overtime: In line with emergencies and site requirements
• Matric / Grade 12 or equivalent
• National Diploma in business administration, finance / sales / mining engineering, or similar
• Driver’s license
• B Com / B Tech in business administration, finance / sales / mining engineering, or similar will be advantageous
• 5+ years' experience in mining or manufacturing environment