FA Specialist(Stores) at Samancor Chrome

About the Job

Purpose of the Job

• To control and optimise the stores and to continuously improve current practices, methods, equipment and processes in a safe manner, in order to provide the required service levels and reduce costs to the company

Safety, Health, Environment, Risk, Quality

• Manage SHERQC compliance within the Process through effective use of the Toolbox
• Identify and assess level of issue-based risk exposures in area of responsibility by considering exposures to business, financial, legal issues, people, equipment, material, environment, processes, etc.
• Consider the level of risk, apply mitigation and implement control measures for residual risk (set objectives, minimum requirements, etc.)
• Manage SHEQ compliance within the Process through effective use of the Toolbox
• Utilise the Integrated Management System (IMS) to initiate, investigate and report SHEQ status
• Adhere to all related SOP’s, PTO’s and CTO’s as per Training Matrix per position, SHEQ and company standards
• Align stores processes to ISO45001 standards and requirements and maintain a body of evidence required for ISO certification requirements

Customers

• Manage relationships with key stakeholders and ensure Customer Satisfaction
• Monitor customer satisfaction through a monthly Service Level Agreement review
• Interact with customers and familiarise yourself with operational concerns and any inherent peculiarities
• Attend key maintenance forum meetings
• Provide customer service and ensure customer satisfaction and competitive practice by generating insightful reports
• Conduct Customer Satisfaction Surveys and Investigate instances of material non-conformances

Business Purpose
People:

• Supervise the Team
• Ensure an enabling climate/culture
• Maintain labour stability by minimising labour turnover
• Labour complement in line with budget to Achieve HDSA/Female targets for the Section
• Ensure IDP’s are implemented
• Conduct career discussions and implement actions with all identified talent (quarterly)
• Ensure discipline is maintained (absenteeism, lateness, overtime, misconduct, etc.)
• Coach and counsel people to ensure improved performance levels
• Conduct recruitment interviews
• Monitor training requirements and adherence per LMS

Inventory Control:

• Manage the Inventory Control processes:
  • Materials Management
  • Ordering
  • Receiving
  • Issuing
• Create and process requisitions
• Create daily stock requisitions utilizing the MRP (Material Requirements Planning) system
• Stock counting procedures

Computer Systems:

• Oversee the Stores Computer Systems

Critical Items:

• Manage Critical Items (ABC Analysis) – classification and ensure no-out of stocks.
• Maintain and management material master data and creation of new materials
• Manage Obsolete stocks, write off processes and tender process to sell scrapped stocks
• Manage and complete monthly diesel reconciliations.
• Investigate diesel reconciliation differences.

Repairable Stock Items:

• Manage repairable stock items.
• Identify rotable spares.
• Investigate abnormal reservations.

Rotable Stock Items:

• Manage rotable process in line with company procedure and standards.
• Identify rotable spares and any potential warranty claims.
• Investigate abnormal reservations.

SOP’s:

• Review, update and develop SOP’s

General

• Lead the Stores team to provide an efficient warehousing service, ensuring un-interrupted plant operations.
• Maintain and improve stores procedures and controls with the integrated use of SAP
• Optimise stock holding to improve working capital and to facilitate effective maintenance
• Optimise rotable stock items and related quality and repair warrantees
• Perform Time and Attendance verifications for the stores department
• Develop key reports to monitor departmental and site wide objectives relating to the stores function on site.
• Engage with procurement in delivering service to the stores

Growth

• Manage Continuous Improvement through Operational Excellence
• Align changing requirements through continuous improvement

Shareholder Value

• Monitor and control Stores costs

Minimum Qualification and Experience

• Degree or National Diploma
• 4 years relevant experience
• 1-year Supervisory experience in a similar environment will be advantageous
• Knowledge of SAP and COUPA
• Computer Literacy

BEH

• Safety Leadership
• Innovation
• Planning, Organising and Control
• Results Orientation
• Problem Solving and Decision Making
• Relating and Networking
• Change Leadership
• Business and Financial Acumen
• Adhering to Values