Facilities Coordinator/Office Manager at Lesedi Nuclear Services Pty Ltd

Key Responsibilities:

• Compile monthly status reports on tenant requests.
• Prepare monthly rental reports.
• Follow up on payments and invoices, rental updates.
• Administer maintenance and repairs of facilities.
• Coordinate with external service providers.
• Ensure safety and environmental compliance.
• Monitor and manage soft services contracts.
• Oversee office equipment and telephone systems.
• Support company events and meetings. Support the Facilities Manager with administrative tasks as needed.
• Obtain competitive quotes.
• Assist Manager with contracts, agreements, and SLA.
• Monitor vendor performance.
• Guiding and motivating administrative team, setting clear goals, and fostering a collaborative and productive work environment.
• Create and manage job cards for maintenance and facility improvement projects.
• Compare quotations from vendors and contractors.
• Process invoices, payment requests, and ensure timely payments.
• Maintain accurate financial records related to both hard and soft facility services.
• Follow up with procurement and Accounts department on PO’s and Payments
• Track expenditures and identify savings.
• Ensure smooth office operations.
• Coordinate administrative tasks.
• Support Facilities Manager as required.

Qualifications:

• Higher Certificate / Diploma will be an advantage.
• 3- 5 years Office Administration experience
• 3- 5 years Financial Administration experience
• 3 -5 years Facilities Management experience
• 1 - 2year Team Leader experience
• Advanced Excel, basic to intermediate PowerPoint, MS Word, report writing.

Knowledge:

• Proven experience in facilities coordination or Office management, preferably in a facilities environment.
• Strong knowledge of building systems, maintenance, and safety regulations.
• Proficiency in financial administration, including handling job cards, quotations, and invoices.
• Excellent communication, negotiation, and problem-solving skills.
• Strong leadership and team management abilities.
• Ability to multitask and prioritize projects effectively.
• Knowledge of sustainability practices and initiatives is a plus.