Finance Administrator: Accounts Receivable and Accounts Payable at Samancor Chrome

PURPOSE OF THE JOB 

• To administer Accounts Receivable and Accounts Payable and treasury function.

BALANCED SCORECARD PILLARS, ROLES AND RESPONSIBILITIES: 

SAFETY, HEALTH, ENVIRONMENT AND QUALITY

• Participate and comply with SHEQ requirements (SHEQ Toolbox)

CUSTOMERS 

• Ensure Customer Satisfaction

BUSINESS PROCESSES 

Accounts Receivable:

• Offset all funds from Debtors (Export & Local)
• Generate and forward invoices to customers
• Obtain approval for adjustment/Credit Notes
• Clear Customer open items
• Maintain the Debtors Age Analysis
• Follow up on overdue accounts processed
• Resolve Debtor queries

Accounts Payable (Export & Local):

• Create beneficiaries on the bank system
• Receive invoices from Distribution Administrator’s and capture in SAP
• Generate payments through SAP
• Upload payments to banking system
• Reconcile remittances with statements and send to Vendors
• Resolve vendor queries

Foreign payments/receipts:

• Liaise with the bank and Samancor management to provide the required documentation to the bank timeously to effect payments and receipts
• Drive the process to obtain necessary approvals from bank/Samancor for payment/receipts to be effected
• Record all USD receipts in the transactional banking system
• Process entries in SAP to post payments in other division’s creditors/debtors

Financial Administration:

• Assist in the preparation of Cash Flow forecast (6 monthly)
• Process General Ledger Journals
• Balance General Ledger Accounts (EFT’s and TT’s)
• Transfer funds to bank accounts
• Prepare General ledger reconciliations (e.g.  bank statement to general ledger/SAP)
• Conduct basic financial transactions
• Make and record payments
• Administer income and receipts
• Compile reconciliation statements
• Administer credit purchase transactions
• Administer credit sales transactions
• Administer payments and expenses
• Process numerical and text data in a business environment
• Manage time and work processes within a business environment
• Identify and maintain the types of records required in own industry and understand why it is necessary to create evidence and maintain confidentiality
• Receive and execute instructions
• Manage administration records

BEHAVIOURAL COMPETENCIES: 

• Safety Awareness
• Initiative
• Managing Work
• Results Orientation
• Work Standards
• Interpersonal Skills
• Communication
• Adaptability
• Contributing to team Success

WORKPLACE COMPETENCIES:

Skills:

• Microsoft Programs
• Samancor Chrome systems (SAP, COUPA, EBMS, Chromedoc)

Knowledge:

• Keep informed about current affairs related to one`s own industry
• Demonstrate an understanding of the requirements of a SAP User
• Demonstrate an understanding of basic accounting concepts
   

Requirements
Minimum qualifications: 

• Grade 12 / N3 (Maths required)
• 1 Year relevant technical certificate
• 3 years’ experience in accounts payable

Additional qualifications: 

• SAP Experience
• B.Com Finance / Accounting or Financial Management National Diploma