Finance Administrator - Kenilworth at Pick n Pay Stores Limited

Job Description
The Record to Report Administrator is responsible for maintaining the General Ledger and ensuring accurate records to the point of providing the trial balance for reporting purposes. This includes tasks related to financial reporting, analysis and compliance i.e performing critical reconciliation and ensuring reoccurring and adjustment journals.

Job Requirements

• Matric
• 1 year experience in general accounting or related fields
• Proven computer literacy, excel proficiency
• 1 year SAP Experience

Competencies

• Excellent attention to detail and accuracy
• Strong analytical, logical, and problem-solving skills.
• Ability to prioritize tasks and work under demanding deadlines
• Excellent communication and interpersonal skills.
• High level of integrity and discretion when handling sensitive information
• Self motivated and customer orientated
• Ability to work as part of a team and individually
• Ability to use own discretion and make recommendations to support continuous improvement
• Proven flair for figures and problem solving

Reporting   

• Ensure contractual costs are accounted for in management account – check that it is in line with SLA
• Process the allocations of relevant expenses to the respective business units with the company
• Report on the allocations in relation to the completeness, timelines and cycles as well as exceptions together with changes
• Accruals are complete and current within the correct reporting period
• Ensuring that the respective expenses are recorded in the management account to the correct profit center and general ledger
• Produce required reports for various areas in the business based on requirement and business focus areas.
• Exception reporting is sent to the business for entries that will affect the management account as result of changes in postings and allocations

Compliance

• Ensuring the line items (Expenses and Income) are recorded in line with accounting practices
• Purchase order management, ensuring that orders are generated timeous and to the correct general ledger and profit center
• Costs are accounted for to the correct general ledger within the correct reporting period
• Process journals and inter company journals for complex entries – expenses and accruals
• Process accrual reversal, that way ensuring no old accruals remain and valid open accruals are in place

Communication

• Handle the open orders within the business to ensure we have the expenses accounted for liabilities incurred from services rendered and goods (assets) delivered.
• Communicate queries that arise from incorrect reporting that may incur with incorrect PO creation or invoice posting
• Provide commentary on expense general ledger to budget variance and growth against last year
• Provide commentary on accruals when checking the movement against last year and prior month to ensure that there are no unaccounted liability
• Asset store manager with their expense line items that feedback in to the P&Ls.

CLOSING DATE: 22 JULY 2024