Finance Assistant at First Technology

Job Description

• We are looking for a Finance Assistant to provide essential support to the finance team by ensuring accurate processing of financial transactions, maintaining records, and assisting with compliance and reporting. This role requires attention to detail, accuracy, and strong organisational skills.

Key Duties & Responsibilities

Processing Invoices and Payments

• Capture supplier invoices into the accounting system.
• Prepare and process payment runs.
• Reconcile vendor accounts and resolve discrepancies.

Bank and Cash Reconciliations

• Perform daily capturing of bank statements.
• Reconcile bank accounts and petty cash balances.

Data Entry and Record Keeping

• Maintain accurate financial records and supporting documentation.
• Assist with filing, archiving, and retrieval of finance documents.

Assisting with Month-End Processes

• Prepare journals, accruals, and reconciliations.
• Support the finance team with month-end reporting and closing activities.

Expense and Credit Card Claims

• Review, process, and reconcile employee expense claims.
• Manage and reconcile corporate credit card transactions.

Customer Invoicing and Debtors Follow-Up

• Assist with debtor collections and payment follow-ups.
• Update customer payment statuses in the accounting system.

Compliance and Audit Support

• Ensure adherence to internal financial policies and controls.
• Assist in the preparation of internal and external audit requirements.

General Administrative Support

• Provide day-to-day support to the Finance Manager or Accountant.
• Respond to finance-related queries from suppliers, customers, or internal departments.

Qualifications & Education

• Matric / Grade 12 (essential).
• A finance-related diploma or degree (advantageous).
• Studying towards a professional finance qualification (beneficial but not required).

Experience

• 1–3 years’ experience in a finance or accounting support role.
• Exposure to accounts payable, accounts receivable, reconciliations, or bookkeeping.
• Experience using accounting/ERP systems (e.g., Sage, Pastel, SAP, or similar).

Skills & Competencies

• Strong numerical and analytical ability.
• Excellent attention to detail and high level of accuracy.
• Proficiency in Microsoft Office (Excel essential).
• Organised, with good time management and ability to prioritise tasks.
• Strong communication and interpersonal skills to liaise with suppliers, customers, and colleagues.
• Ability to work under pressure and meet deadlines.
• Trustworthy, reliable, and able to maintain confidentiality.

Behavioural Attributes

• Proactive and self-motivated.
• Team player with a willingness to assist where needed.
• Professional, approachable, and solution-focused.