Finance Manager – Africa Health Care Head Office at Africa Health Care

Critical Outputs
Financial management & compliance:

• Monitor all clearing accounts and ensure all outstanding matters are cleared in a timely manner.
• Review cash book weekly and sign off cash book reconciliation.
• Prepare and review of journals and coding of sundry invoices.
• Review of creditors and payment reconciliations prior to payment
• Monitoring of daily cash flow and calculation of transfers within the cash management.
• Ensure the correct cost centres and GL accounts are used when processing transactions.
• Prepare and review of daily stats.
• Prepare weekly stats report and revenue report.
• Prepare weekly cash flow indicating weekly position and projected position the month.
• Review preliminary payroll as per payroll protocol. Agree approved claims to claims as per payroll (overtime, kms, leave cashed, etc.).
• Review final payroll and balance the payroll to the payroll system (SAGE) and execute payroll payments within set payment terms.
• Review Leave Provision Calculation – Exclude all sessional and staff who have been terminated and pro rata all new permanent staff.
• Audit leave balances for SAGE balances maintained on excel.
• Review of stock adjustments, including general stores, non-recoverable items, and medical consumables.
• Prepare vat calculations and ensure execution of payment within set payment terms.
• Review of all leases (ensure invoicing of all tenants including their utilities)
• Maintain the open and closed periods on SAP.
• Ensure the month-end procedures on the hospital information system are completed by the agreed date for the month.
• Completion of monthly management accounts timeously.
• Completion of the annual budget

Reconciliations:

• Ensure that all balance sheet reconciliations are produced on an accurate and timely basis to include bank reconciliations, debtors, creditors, inter-company accounts and the rest of the general ledger.

Reporting:

• Present accurate and timeous management accounts for presentation at operational management and Board meetings together with coherent detailed explanations on variances, as may be required.
• Prepare and produce detailed cash flow forecasts that are accurate and timeous to the form the basis for the working capital.
• Prepare quarterly management reports for the hospital.
• Ensure audit deliverables are maintained according to the standard required by the auditors.
• Initiate, follow through, monitor, and develop annual budget in collaboration with the Hospital Manager and report to the Board for approval.
• Prepare annual financial statements in line with IFRS.

People management:

• Maintain a healthy ER environment and address any deviations expediently and consistently with fairness.
• Effective communication with team ensuring they are fully informed about policies and work procedures, business developments relevant to the Finance Department.
• Submit payroll input with accurate data for team, including but not limited to leave, variable earnings.
• Plan, organize and monitor the implementation of projects and ensure recognition of successful implementation and targets reached.
• Performance Management and talent development.
• Monitor staff progress against the approved training interventions for the skills year.
• Utilize the wellness service provider for staff debriefings and assist in referring employees.

Requirements

• Relevant accounting qualification.
• 3 years’ experience in a similar role in healthcare is highly preferable.
• Familiarity with SARS filing and compliance.
• Experience with payroll services
• Own transport is essential.