Finance Manager at Council for the Built Environment (CBE)

JOB PURPOSE

• To manage the financial operations of the entity by ensuring effective budgeting, financial reporting, compliance with the PFMA and Treasury prescripts, sound internal controls, and prudent use of resources to support accountability, sustainability, and informed decision-making.

DUTIES:
FINANCIAL & FACILITIES MANAGEMENT

• Oversee the development and implementation of revenue generation strategies and plans, including feasibility studies and business cases.
• Identify cost saving strategies and implement strategies according to Treasury guidelines.
• Interpret and project financial information for all internal CBE units.
• Ensure all accounts, company expenditure and fixed assets are reconciled accurately.
• Review general ledger and monthly reconciliations.
• Ensure all practices are compliant with CBE policies and procedures.
• Review asset, liability, and capital account entries by compiling and analysing account information.
• Ensure documentation of financial transactions through entry of account information on the system.
• Recommend financial actions by analysing accounting options.
• Summarise current financial status by collecting information, preparing balance sheet, profit and loss statement and other reports.
• Substantiate financial transactions with auditing documents.
• Reconcile financial discrepancies by collecting and analysing account information.
• Compile financial information for the CBE’s annual report.
• Plan, manage and coordinate the external audit process and represent the CBE during such audits.
• Ensure compliance with Generally Recognised Accounting Principles (GRAP) and International
• Financial Reporting Standards (IFRS).
• Attend management meetings on finance related issues.
• Oversee the facilities management function at the CBE.

RETURNS AND REGULATIONS

• Perform a gap analysis on CBE finance-related policies and update policies in line with latest regulations and recommendations.
• Ensure that accounting processes are implemented as per local fiscal requirements.
• Complete reports as per legal regulations and requirements with regard to Tax and Accounting practices.
• Liaise with statutory and auditing bodies to ensure compliance with all Returns and Regulations.
• Ensure the CBE’s financial policies, systems and procedures are adhered to.
• Ensure that 3rd party payments are accurately prepared and submitted to SARS timeously

SUPPLY CHAIN MANAGEMENT

• Oversee the supply chain management (SCM) function at the CBE.
• Promote consistent application of 'best practices' aligned to the PFMA throughout the CBE’s supply chain process.
• Participate in procurement selection committees (Bid Committees).
• Review the annual procurement plan to ensure that goods/services are acquired in line with SCM regulations.
• Oversee and determine whether proper procurement processes have been followed, and desired objectives achieved.
• Review the CBE’s supplier contract register for anomalies and follow up on corrective measures.
• Review quarterly procurement reports and ensure timeous submission to relevant internal and external stakeholders.

MANAGEMENT ACCOUNTING

• Implement the CBE’s asset management policy to manage assets accordingly.
• Communicate budget guidelines to internal units.
• Collate and prepare the CBE’s budget for the new financial year.
• Request and ensure that unit Capital Expenditure (CAPEX) are within budget parameters.
• Participate in assessing and recommending CAPEX requests.
• Compare new budget with forecasted budget.
• Submit reasons for budgetary deviations.
• Submit final draft budget for approval.
• Analyse accounting variances on general ledger accounts.
• Develop management reports.
• Distribute monthly expenditure records to units to manage their expenses.
• Analyse accuracy of recordings of all financial transactions.
• Approve monthly journal corrections.
• Communicate month end dates to units.
• Consolidate unit results into one comprehensive report.
• Review payroll related information before effecting payments.

HUMAN RESOURCE MANAGEMENT

• Set annual performance objectives for subordinate employees.
• Ensure subordinate employees have signed performance agreements.
• Conduct performance appraisals for subordinate employees.
• Develop action plans to address poor performance of subordinate employees.
• Identify training needs for subordinate employees.
• Ensure ongoing training and development of subordinate employees.
• Address labour issues of subordinate employees.

MINIMUM REQUIREMENTS:

• Degree in Commerce (NQF 7) or a relevant and equivalent in the fields of Accounting, Finance, or Economics recognized by SAQA.
• Minimum experience of (7) years in finance environment, two (2) years of which must at least be in a supervisory or junior management role 

ADDED ADVANTAGE REQUIRMENTS

• Registration as a Chartered Accountant or with other relevant accounting/commerce professional bodies is an added advantage.
• Public Sector or public sector advisory experience would be advantageous
• Financial experience in financial systems that are used in the financial environment in the public sector.

COMPETENCIES, SKILLS AND KNOWLEDGE

• Public Finance Management Act (PFMA) and Treasury Regulations
• Public sector financial management practices
• Generally Recognised Accounting Practice (GRAP) standards
• Internal audit and risk management frameworks
• Supply Chain Management regulatory framework
• Organisational policies and governance frameworks
• Budgeting and financial planning
• Financial reporting and analysis
• Cash flow and expenditure management
• Audit coordination and compliance management
• Advanced Microsoft Excel, Sage Evolution and Caseware
• Communication and report writing
• Financial management and strategic thinking
• Governance, ethics, and integrity
• Risk management and internal control
• Planning, organising, and execution
• Leadership and stakeholder management
• Analytical thinking and problem-solving
• Attention to detail and accountability
• A valid South African Drivers License