Fresh Vacancies at Council for the Built Environment (CBE)

JOB PURPOSE

• To provide strategic financial leadership to the Council for the Built Environment’s (CBE) operations, ensuring financial reporting, accounting, and compliance with regulatory standards as well as the Public Finance Management Act (PFMA). To manage audit processes, budgeting, cashflow, supply chain processes, asset register, and financial governance through the implementation of an efficient, economical, and transparent use of public resources.

DUTIES:
IMPLEMENT THE CBE’S FINANCIAL STRATEGIC PLAN

• Ensure strategic alignment of the CBE with government policy in terms of vision, mission, values, ethics, policy and governance.
• Develop CBE’s medium-term strategic plan and oversee its implementation to achieve the CBE’s mandate.
• Develop a fundraising strategy and financial turnaround business for the CBE.
• Develop accounting and financial policies and procedures.
• Ensure that policies are implemented at the CBE to serve as a framework within which to operate.

STRATEGIC MANAGEMENT OF THE CBE’S FINANCES

• Direct the strategic budgeting processes and allocations to align with the CBE’s strategic objectives.
• Monitor the implementation of cost-effective measures and ensure that operational expenditure is contained within agreed budgets.
• Evaluate projects to establish whether anticipated returns have been attained.
• Lead all reporting processes i.e. preparation, analysis and presentation within the Finance Division e.g. Financial, accounting, audit, operational reports, governing committee reporting, audit and other sub-committees of council feedback.
• Ensure compliance with regulatory and legislative requirements (Companies Act, Public Finance
• Management Act) and International Financial Reporting Standards (IFRS) guidelines, contribute content, reviews, reports, financial statements and appendages to the CBE’s annual and interim reports and strategic plan.
• Ensure that sufficient funds are allocated to ensure the medium-term viability of the CBE.
• Collate, tabulate and present appropriate reports/statistics as required on an ongoing basis by the
• CBE Council, Council sub-committees, Executives, Parliament and the Department of Public Works and Infrastructure (DPWI).
• Ensures that sufficient funds are allocated to ensure the medium-term viability of CBE.

DEVELOPMENT AND IMPLEMENTATION OF FINANCIAL GOVERNANCE

• Manage the internal audit process in line with Company audit methodology.
• Evaluates the content, conclusions, recommendations emanating from the audit report. 
• Submits audit report to CEO and other stakeholders with commentary and recommendations, pertaining to the findings and identified control weaknesses.
• Conducts ongoing follow up, monitoring of compliance with implemented controls and procedures.
• Manages the development of control systems to ensure that risk is minimized.
• Manages the implementation of control mechanisms to ensure unqualified audit reporting.
• Ensures compliance to control systems implemented to ensure sound financial and audit practice.

STAKEHOLDER RELATIONSHIP MANAGEMENT

• Plan the internal audit process in line with company audit methodology.
• Provide strategic input into the stakeholder relationship management strategy.
• Measure and ensure service driven outcomes and evaluate and report on results to DPWI.
• Interact with organised stakeholder forums to develop positive stakeholder experience.
• Ensure strategic interventions that would contribute to position the CBE as an industry thought leader.
• Develop partnerships and share knowledge with relevant stakeholders that are of strategic importance to the CBE.
• Oversee strategic interventions that will contribute to the CBE’s overall media profile and reputation, thereby enhancing the CBE’s stability and reputation.
• Network on various platforms with industry thought leaders to share and discuss best practices.
• Monitor trends and benchmark best practices nationally and internationally.

HUMAN RESOURCE MANAGEMENT

• Set performance objectives for subordinates.
• Ensure that subordinates have signed Performance Agreements.
• Conduct quarterly appraisals for subordinates.
• Draw up action plans to address poor performance for subordinates.
• Identify training needs for subordinates.
• Ensure ongoing training and development of subordinates.
• Manage employee relations with direct reports in accordance with policies, procedures and legal requirements.

MINIMUM REQUIREMENTS:

• An appropriate Degree/ or equivalent (NQF level 7) in accounting, finance, financial management.
• Postgraduate qualification in Accounting Science, Bcompt Honours, Bcom Accounting Honours or similar finance qualification recognized by SAQA.
• Ten (10) years’ experience in a financial environment, three (4) years of which must be in a middle management role.

ADDED ADVANTAGE REQUIREMENTS

• Registration with any South African relevant accounting/commerce professional bodies or voluntary association is an added advantage.
• Advanced Sage Evolution (or similar), Sage (or similar) and CaseWare practical experience is an added advantage
• Public Sector or public sector advisory experience would be advantageous 

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JOB PURPOSE

• The Legal Specialist leads dispute resolutions, liaises with external counsel on litigation matters, arbitration, or mediation and supports investigations, manages appeals processes, and oversees litigation arising from professional conduct matters, while ensuring alignment with applicable legislation and strengthening the organisation’s role as an overarching regulator in protecting the public interest.

DUTIES:
MANAGEMENT OF LEGAL OPERATIONS

• Defines clear mandate of CBE and Professional Councils working with the State Law Advisor.
• Aligns Professional Council Framework with CBE Framework for RPL and identification of work amongst others within the CBE mandate.
• Facilitates identification of work process in line with CBE Act.
• Manage the interface between the CBE and the Competition Commission
• Ensure Professional Councils comply with legislation, policy and regulations as well as Health and Safety guidelines.
• Develops and maintains Appeal Guidelines.
• Prepares procedure manual for public use.
• Mediate between stakeholders and councils on matters of corporate governance.
• Facilitates Appeals Committee to expedite appeals and legal cases within its statutory time frames.
• Develops appeals guideline manual for CBE.
• Establishes working Committee with CBE legal team and the 6 Professional Councils and broader built environment sector actors.
• Drafts regulations as when required
• Assesses Councils’ level of compliance with the Corporate governance Framework.
• Assists Councils to overcome challenges preventing compliance with the Corporate Governance Framework.
• Provide proactive, in-house legal advice to the CEO as and when required, ensure regulatory compliance, and provide legal support to the organisation, ensure effective governance, compliance, and enforcement of the built environment regulations and protocols across the sector.
• Assesses Councils’ compliance with the Public Finance Management Act (PFMA).
• Assesses Councils’ compliance with the Policy Framework and reports non-compliance to Department of Public Works
• Ensures funding for all projects proposals are in line with budget projections.
• Provides quarterly reports to EXCO / Council.
• Prepares Close Out report at end of the year.

COMPLAINTS AND INVESTIGATIONS

• Monitors and analyses complaints from Built Environment Professionals and the Public.
• Ensures that all investigations are executed efficiently and confidentially by guiding and advising
• Investigators at all stages of the investigative process.
• Develops and manages a complaints system to ensure that all complaints received by the division are carefully handled and appropriate follow-up actions are taken in a timely manner in accordance with the CBE’s complaints handling procedures.
• Attend to consultations with complainants and stakeholders in relation to the complaints handling process as may be required.
• Mediates between complainant and Professional Councils on matters complaint lodged.

CORPORATE GOVERNANCE

• Develop and update a Corporate Governance Policy Framework which includes e.g. Public Finance Management Act (PFMA), Code of Conduct for Council, Council Charter, Committee Terms of Reference, Legislative Compliance Matrix, etc.
• Oversees overall company-wide legislative compliance requirements (Companies Act, PFMA, King IV) and reports on compliance/non-compliance to Council and.
• Develops overall company-wide legislative compliance matrix and provides reports to Council and relevant stakeholders/governance structures.
• Manages compliance with the Company’s Act and Public Finance Management Act (PFMA) in regard to the meeting documentation

REPORTING

• Develop project plans
• Develop monthly and quarterly reports
• Manage expenditure and resource allocation

HUMAN RESOURCE MANAGEMENT

• Set annual performance objectives for subordinate employees.
• Ensure subordinate employees have signed performance agreements.
• Conduct performance appraisals for subordinate employees.
• Develop action plans to address poor performance of subordinate employees.
• Identify training needs for subordinate employees.
• Ensure ongoing training and development of subordinate employees.
• Address labour issues of subordinate employees.

MINIMUM REQUIREMENTS:

• Bachelor Degree in Laws (NQF 7) degree as recognised by SAQA
• Seven (7) years’ experience in a legal environment, which must include administrative law, legislative two (2) years of which must have been in a supervisory or junior management role

ADVANTAGE REQUIREMENTS

• Public Sector or public sector advisory experience would be advantageous
• Registration or eligible for as a Member of the Legal Practice Council is an advantage.

COMPETENCIES, SKILLS AND KNOWLEDGE

• Proven experience in commercial law, contract law, and regulatory compliance
• Experience within financial services or a regulated environment will be advantageous
• Strong knowledge of South African legislation and corporate governance principles
• Strong analytical and problem-solving skills
• Highly attention to detail and accuracy
• Ability to work under pressure and manage multiple priorities
• Strong judgement and decision-making ability
• High level of integrity, professionalism and confidentiality
• Legal expertise and regulatory interpretation
• Governance, ethics, and professional integrity
• Analytical thinking and sound judgement
• Investigative and problem-solving capability
• Strategic thinking and advisory capability
• Attention to detail and quality assurance
• Planning, organising, and case management
• Stakeholder engagement and influencing
• Conducting and supporting regulatory investigations
• Managing appeals processes and quasi-judicial procedures
• Litigation management and liaison with external counsel
• Legal drafting (opinions, reports, submissions, policies)
• Interpretation and application of legislation and case law
• Compliance monitoring and enforcement support
• Risk identification and legal advisory on governance matters
• Council for the Built Environment Act and related regulatory framework
• Promotion of Administrative Justice Act (PAJA)
• Promotion of Access to Information Act (PAIA)
• Administrative and constitutional law principles
• Public sector governance and regulatory frameworks
• Disciplinary and professional conduct processes within statutory councils
• A valid South African drivers license

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JOB PURPOSE

• To manage the financial operations of the entity by ensuring effective budgeting, financial reporting, compliance with the PFMA and Treasury prescripts, sound internal controls, and prudent use of resources to support accountability, sustainability, and informed decision-making.

DUTIES:
FINANCIAL & FACILITIES MANAGEMENT

• Oversee the development and implementation of revenue generation strategies and plans, including feasibility studies and business cases.
• Identify cost saving strategies and implement strategies according to Treasury guidelines.
• Interpret and project financial information for all internal CBE units.
• Ensure all accounts, company expenditure and fixed assets are reconciled accurately.
• Review general ledger and monthly reconciliations.
• Ensure all practices are compliant with CBE policies and procedures.
• Review asset, liability, and capital account entries by compiling and analysing account information.
• Ensure documentation of financial transactions through entry of account information on the system.
• Recommend financial actions by analysing accounting options.
• Summarise current financial status by collecting information, preparing balance sheet, profit and loss statement and other reports.
• Substantiate financial transactions with auditing documents.
• Reconcile financial discrepancies by collecting and analysing account information.
• Compile financial information for the CBE’s annual report.
• Plan, manage and coordinate the external audit process and represent the CBE during such audits.
• Ensure compliance with Generally Recognised Accounting Principles (GRAP) and International
• Financial Reporting Standards (IFRS).
• Attend management meetings on finance related issues.
• Oversee the facilities management function at the CBE.

RETURNS AND REGULATIONS

• Perform a gap analysis on CBE finance-related policies and update policies in line with latest regulations and recommendations.
• Ensure that accounting processes are implemented as per local fiscal requirements.
• Complete reports as per legal regulations and requirements with regard to Tax and Accounting practices.
• Liaise with statutory and auditing bodies to ensure compliance with all Returns and Regulations.
• Ensure the CBE’s financial policies, systems and procedures are adhered to.
• Ensure that 3rd party payments are accurately prepared and submitted to SARS timeously

SUPPLY CHAIN MANAGEMENT

• Oversee the supply chain management (SCM) function at the CBE.
• Promote consistent application of 'best practices' aligned to the PFMA throughout the CBE’s supply chain process.
• Participate in procurement selection committees (Bid Committees).
• Review the annual procurement plan to ensure that goods/services are acquired in line with SCM regulations.
• Oversee and determine whether proper procurement processes have been followed, and desired objectives achieved.
• Review the CBE’s supplier contract register for anomalies and follow up on corrective measures.
• Review quarterly procurement reports and ensure timeous submission to relevant internal and external stakeholders.

MANAGEMENT ACCOUNTING

• Implement the CBE’s asset management policy to manage assets accordingly.
• Communicate budget guidelines to internal units.
• Collate and prepare the CBE’s budget for the new financial year.
• Request and ensure that unit Capital Expenditure (CAPEX) are within budget parameters.
• Participate in assessing and recommending CAPEX requests.
• Compare new budget with forecasted budget.
• Submit reasons for budgetary deviations.
• Submit final draft budget for approval.
• Analyse accounting variances on general ledger accounts.
• Develop management reports.
• Distribute monthly expenditure records to units to manage their expenses.
• Analyse accuracy of recordings of all financial transactions.
• Approve monthly journal corrections.
• Communicate month end dates to units.
• Consolidate unit results into one comprehensive report.
• Review payroll related information before effecting payments.

HUMAN RESOURCE MANAGEMENT

• Set annual performance objectives for subordinate employees.
• Ensure subordinate employees have signed performance agreements.
• Conduct performance appraisals for subordinate employees.
• Develop action plans to address poor performance of subordinate employees.
• Identify training needs for subordinate employees.
• Ensure ongoing training and development of subordinate employees.
• Address labour issues of subordinate employees.

MINIMUM REQUIREMENTS:

• Degree in Commerce (NQF 7) or a relevant and equivalent in the fields of Accounting, Finance, or Economics recognized by SAQA.
• Minimum experience of (7) years in finance environment, two (2) years of which must at least be in a supervisory or junior management role 

ADDED ADVANTAGE REQUIRMENTS

• Registration as a Chartered Accountant or with other relevant accounting/commerce professional bodies is an added advantage.
• Public Sector or public sector advisory experience would be advantageous
• Financial experience in financial systems that are used in the financial environment in the public sector.

COMPETENCIES, SKILLS AND KNOWLEDGE

• Public Finance Management Act (PFMA) and Treasury Regulations
• Public sector financial management practices
• Generally Recognised Accounting Practice (GRAP) standards
• Internal audit and risk management frameworks
• Supply Chain Management regulatory framework
• Organisational policies and governance frameworks
• Budgeting and financial planning
• Financial reporting and analysis
• Cash flow and expenditure management
• Audit coordination and compliance management
• Advanced Microsoft Excel, Sage Evolution and Caseware
• Communication and report writing
• Financial management and strategic thinking
• Governance, ethics, and integrity
• Risk management and internal control
• Planning, organising, and execution
• Leadership and stakeholder management
• Analytical thinking and problem-solving
• Attention to detail and accountability
• A valid South African Drivers License

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JOB PURPOSE

• To provide professional governance and secretariat support to the Council and its committees, ensuring effective administration of meetings, compliance with statutory and regulatory requirements, and the provision of sound governance advice. The Committee Secretary supports the Council in executing its fiduciary responsibilities by coordinating decision-making processes, maintaining accurate records, and promoting adherence to applicable governance frameworks and legislation.

DUTIES:
COORDINATION OF COUNCIL MEETINGS AND SUB-COMMITTEES

• Prepares the agenda and supporting documentation for meetings.
• Prepares the minutes and action lists of Council and sub-committees.
• Plans the annual calendar for meetings.
• Formulates meeting agenda with various Chairpersons to ensure consistency of format and coverage of all aspects.
• Ensures packs for meetings are prepared and distributed timeously to enable informed decisionmaking.
• Ensures attendance at meetings is recorded.
• Ensures all logistic arrangements for meetings are properly done.
• Records minutes and ensures effective administration of meetings.
• Prepares draft minutes and circulates to attendees for validation and timely execution of decisions and requests for information.
• Draft documents as required by the Council and sub-committees.
• Tracks execution of Council and Sub–Committees’ decisions to raise the awareness of nonexecution of crucial decisions to the CEO.
• Manages travel and logistics of the CBE Council members.
• Liaises with members on general secretariat queries and facilitates signature of round-robin resolution

RETURNS AND REGULATIONS

• Ensures that committee members collectively and individually understand their responsibilities and the implications of non-compliance.
• Conducts research as and when required in preparation for Committee meetings.
• Assists the annually review the terms of reference of all Committees to ensure compliance and adherence to relevant legislation and regulations.

REQUIREMENTS:

• NQF 6 qualification in Business Law / Public Administration and Governance / Governance
• Practitioner Qualification through Chartered Governance Institute of Southern Africa (CGISA) or equivalent and related. 
• 5 Year(s) of relevant experience in committee secretariat, administrative, compliance and governance support to boards and board committees
• Experience in secretarial support in a governance environment.

COMPETENCIES, SKILLS AND KNOWLEDGE

• Providing end-to-end meeting support (agenda, minutes, action lists, resolution and decision registers) facilitate and documenting committee decisions
• Strong communication (verbal and written) skills
• Computer literacy and level of independence and innovation
• Corporate governance and secretariat expertise
• Knowledge of corporate governance and King IV
• Knowledge of Council/Board and committee procedures
• Legislative and regulatory interpretation (public sector) (Companies Act, Constitution of SA)
• Policy compliance and governance advisory
• Records and document management
• Agenda and meeting pack preparation
• Minute-taking and resolution tracking
• Meeting coordination and logistics management
• Council stakeholder coordination (Council, EXCO, committees and CEOs Management Meetings)
• Governance reporting and administration
• High level of integrity and confidentiality
• Attention to detail and accuracy
• Professional judgement and discretion
• Strong organisational and time management skills
• Effective written and verbal communication
• Excellent computer skills in Microsoft office suite, and virtual meeting platforms
• A valid South African driver’s license