Finance & Operations Manager(South Africa) at Girl Effect

Context of the role 

Girl Effect is looking for a Finance and Operations Manager to lead on all finance, and support the general administration and  procurement for the office in South Africa.  You will join the global Finance team (with colleagues in Kenya and the UK). From a finance perspective, you will be responsible for ensuring good accounting practices, budget management, financial reporting and audit/donor/tax compliance.  From the procurement and administration side, you will manage the day to day procurement, logistics and administration activities, ensuring that those activities uphold GE procurement policy and best practices in all aspects of procurement implementation. You  will also oversee procurement solicitations and sourcing procedures, cost and selection analysis, issuance of contract awards, reviewing payment requests, monitoring awardee performance, and maintaining procurement files.

Financial Management:

• Manage day-to-day financial operations, including accounts payable, accounts receivable, and payroll.
• Maintain accurate financial records and ensure compliance with accounting principles and local regulations.
• Monitor cash flow and oversee bank reconciliations.
• Maintain the fixed assets register 
• Petty cash management
• Bank account reconciliations
• Perform month-end activities as per the agreed organizational timelines (transaction entries, journal entries, reconciliations, etc.) and maintain all Balance Sheet and Profit and Loss (P&L) schedules as required on a monthly basis
• Lead on generating financial reports to different stakeholders when required

Treasury management:

• Maintain relationships with banks
• Cash Flow management through maintaining and preparing cash flow forecasts 

Financial Planning and Analysis:

• Prepare annual budgets, forecasts, and financial reports for management and donors.
• Conduct regular financial analysis and provide insights to inform decision-making.

Grant and Donor Compliance:

• Conduct a review of partner/donor financial reports when required and make occasional field trips to monitor finance-related issues and procedures.
• Ensure compliance with all donor financial reporting requirements.
• Prepare and submit timely and accurate financial reports to donors.
• Monitor grant budgets and expenditures to ensure alignment with project goals.

Audit and Compliance:

• Preparation of the Year-end Financial Statements and provision of supporting schedules to the auditors.
• Coordinate annual financial audits and ensure the timely submission of audited financial statements.
• Implement and maintain effective internal controls to safeguard the organization's assets.

Ad-hoc duties: 

• Identify opportunities to streamline financial processes, enhance financial systems, and implement best practices to improve overall financial operations.
• Work with the Procurement team when required to support execution of local sourcing strategies.
• Perform other tasks as and when required

Who you are

• Bachelor degree in Accounting, finance or business related field,
• Qualified accountant and have the required membership and registration to perform the accounting functions in SA 
• Proficient in MS office especially Excel
• Attention to detail and ability to perform tasks with accuracy and efficiency 
• Good organizational and time-management skills
• Team player with strong communication interpersonal skills
• Ability to work collaboratively in cross-functional teams
• High levels of integrity and ability to handle confidential information
• Previous audit experience highly desirable

Minimum experience required

• 5 years of experience in accounting or/and finance, preferably in the nonprofit sector